Document Controller (Maternity Leave Replacement)

This position is responsible for managing the creation, approval, distribution, revision, storage, and disposal of the various types of Company documentation to include, but not limited to, drawings, specifications, blueprints and procedures either in hard copy or electronic media.

Essential functions

• As needed, seek advice from HSE representative.
• Ensures that all documentation, and subsequent revisions, is reviewed and approved by authorized persons.
• Provide visible leadership engagement, be aware of housekeeping and take additional safety precautions to ensure no one is put at risk.
• Ensure that current editions of documentation are available where needed.
• Adhere to all Company policies and procedures.
• Creates and maintains the currency of a master control list of documents to ensure that the current version of each document is easily identifiable and accessible to personnel whose activities are affected by the documentation.
• Ensure that personal behaviors and work practices are in line with Company safety standards.
• Maintain documentation and records in a legible, dated, identifiable and orderly fashion.
• Responsible for safety of self and others in the vicinity to include, but not limited to, employees, vendors and guests.
• Scan business related documents and save to SharePoint ensuring that items are easily identified and searchable.
• Store the documentation and records in a manner that prevents damage, loss and deterioration.
• Ensure all incidents are reported and appropriately investigated in accordance with Company procedure.
• Retain documentation and records for as long as needed to facilitate analysis and determine the necessity for corrective action according to a documented retention procedure.
• Develop a procedure to ensure that outdated documents are promptly discarded or suitably identified to prevent obsolete editions from being used.
• Other duties and special projects as assigned.
• Do not take short cuts or unnecessary risks and actively work with others to ensure they take due care and do not put themselves or others at risk.
• Assist staff with document searches and/or research.

Necessary qualifications, skills and abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have good written and verbal communication skills and able to effectively communicate in a professional manner with staff, management, customers and vendors.
• Should have at least 5 years of work experience in a document control environment.
• Must have specialized knowledge of records management principles, best practices and Federal Government laws and regulations pertaining to management of official government records.
• Must be proficient in all MS Office products.
• Should be conversant with the issues raised by the management of Electronic Records.
• A High School Diploma is required.
• Must be able to handle multiple tasks simultaneously while managing time in a proficient and effective manner.
• Must have strong analytical skills and be able to make complex decisions while keeping the department’s and Company’s philosophies and goals in mind.
• Must be able to travel domestically and internationally.

Position competencies

• Team Work
• Initiating & Driving Change
• Customer Focus
• Result Focused

Physical demands and work environment

• Ability to multitask, work in a fast-paced environment, meet deadlines, reason logically, and make sound decisions.
• Ability to comprehend, remember, and follow verbal and written directions and comply with Company policies, procedures and standard.
• Use repetitive wrist, hand or finger movements at a computer.
• Ability to gather, analyze, and interpret data.
• Ability to work as a team, communicate and interact with others in a professional manner, and consider alternative and diverse perspectives.
• Sit/stand while performing primarily sedentary work

Consistent with the Accords Act, residents of Newfoundland and Labrador specifically and Canada generally, who are qualified, will be given first consideration for employment.

Parker Wellbore provides equal opportunity for all people and will not discriminate on the basis of race, color, religion, sex, gender, sexual orientation, pregnancy, age, marital status, national origin, citizenship status, disability, genetic information, military service, veteran’s status or any other characteristic protected by applicable law.

If an applicant has a disability, the applicant may request accommodations when needed to enable that person to perform their essential job functions or to allow that person to participate in employment.