Document Control Coordinator Jobs

The Document Control Coordinator will be responsible for the maintenance of Barentz’ product documentation system. Documents will be reviewed to meet the requirements of Barentz, including adherence to internal standards and regulatory requirements. This role will involve compiling quality information packages in response to customer requests, sending document change notifications and issuing compliant product information including labels and safety data sheets (SDS). This role will require interaction with suppliers, customers, and commercial divisions to ensure documentation is available and meets industry expectations. The Document Control Coordinator will report to the Regulatory Affairs and Quality Manager and will complete special projects involving regulatory and quality, as required.

Essential Duties and Responsibilities

Document Control

• Respond to customer requests for documentation and quality information.
• Monitor and control release of current label and SDS versions.
• Develop a system to ensure documentation for all commercial divisions is kept up-to-date and available for customers, service suppliers (i.e. warehouses, blenders, etc.) and regulatory agencies.
• Issue customer change notifications regarding documentation updates, as required.
• Coordinate filing and archiving of supplier and product documentation.
• Use label and documentation software to build and complete new product documentation and labels such as Safety Data Sheets and WHMIS 2015 (GHS) labels.

Regulatory/Quality Compliance

• Train with the Regulatory Affairs and Quality Manager to develop regulatory awareness and ensure documentation and customer responses are of highest quality.
• Work with the Regulatory Affairs and Quality Manager to streamline the documentation process and provide proactive customer updates.
• Ensure documentation is complete and meets regulatory and quality requirements.

Required Education, Experience, Knowledge and Skills

• Good problem-solving abilities.
• Effective written and verbal communication skills and the ability to adapt communication style to the audience as needed
• Training and experience in quality assurance and regulatory compliance an asset.
• WHMIS training an asset.
• Bachelor of Science degree (chemistry or related discipline.)
• Software knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams, as well as Adobe Pro DC
• Acts legally and ethically in all professional relationships in adherence with Barentz’ values and fundamentals
• Strong organization and time-management.
• Self-motivated, high energy, and engaging level of enthusiasm and positive outlook
• Excellent teamwork and reliability.
• Attention to detail with a focus towards continuous improvement.
• Professionalism and strong interpersonal skills.