Eoi - Document Control Lead- Mississauga

Requisition ID: 87727

Job Category: Project Management

Location: Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Reporting to the Document Manager, and working as part of the Information Management team, the Document Control Lead is responsible for managing a team of document control specialists, working on multiple projects to deliver high volumes of document and data deliverables to our client. The successful candidate will be responsible for developing and applying processes and procedures in line with client requirements, providing technical expertise to the project team, and coordinating the document control team to ensure delivery in line with required quality standards and schedule requirements. This position requires experience in managing diverse teams and activities, ideally in an engineering environment. The successful candidate can identify and solve problems, direct and motivate people, and continuously monitor and strive to improve efficiencies.

Responsibilities

• Manage, train, mentor, and lead a large, geographically dispersed document control team. Manage staffing and training requirements.
• Coordinate and assist in the development of project objectives/plans, quality control standards, contributing to training programs, and assisting in the planning cycle.
• Accountable for the management, organization and maintenance of information in an electronic document management system.
• Enforce and optimize document control processes for maximum efficiency and quality.
• Provide input and assess the integrity of applications in accordance with user requirements and application demands.
• Prepare communications, and deliver awareness sessions and presentations related to document control.
• Interpret client policies/procedures and communicate/advise management on the impact to document control program.
• Collaborate with other functions to define and refine processes, provide solutions and recommendations for success.
• Work closely with client document control team.

Experience

• Experience with Electronic Document Management Systems.
• 10+ years of document control experience including demonstrated leadership or supervisory experience.
• Knowledge of Microsoft Office suite.
• Experience in virtual and classroom style training and conducting demonstrations and presentations to large groups preferred.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
• Experience working on large complex projects, ideally in engineering and construction, design/build.

Skills

• Assertive and confident to communicate at a senior management level.
• Aconex experience is an asset.
• Outstanding communication and relationship building skills.
• Excellent communication skills, written and verbal.
• Able to perform complex document control duties demonstrating problem solving skills in a proactive manner.
• Competency in continuous improvement, change management, and a flexible approach.
• Strong leadership skills, decision and problem solving ability.
• Flexible and adaptable to changing priorities.
• Exceptional attention to detail is a must.

Why join us?

• Work with great people to make a difference
• Top employer
• Collaborate on exciting projects to develop innovative solutions

What we offer you?

• Long term career development
• Flexible work environment
• Think globally, work locally