Neurodiversity Hiring Initiative - Hr Assistant

Specialisterne is Recruiting!

Specialisterne connects qualified neurodivergent candidates to employment

opportunities in numerous industries and sectors in Canada and the US.

To be eligible to apply, you must have experienced barriers getting and/ or

maintaining meaningful employment and you identify with one of the

following:

• Attention Deficit/Hyperactivity Disorder (ADHD) or Attention Deficit
• Autism (including Asperger’s and PDD-NOS)

Disorder (ADD)

• Learning Disability (e.g., dyslexia, dyscalculia, dysgraphia)
• Obsessive Compulsive Disorder (OCD)
• Intellectual Disability
• Tourette Syndrome

Employees hired through Specialisterne will be supported by a Specialisterne Workplace Support Specialist for their first twelve weeks on the job.

Specialisterne is proud to partner with the Public Services and Procurement Canada on a Neurodiversity Hiring Initiative.

Public services and Procurement Canada (PSPC) is committed to ensuring that people with disabilities are considered in its policies and practices. The Canadian public, PSPC employees, and its client departments should equally benefit from the delivery of PSPC’s mandate.

Applications must be submitted in full no later than July 14th

Summary:
Title: HR Assistant
Employment Type: Contract (90 days contract)
Hours: 7.5 hours per day / 37.5 hours per week
Location: Hybrid in Ottawa and/or Gatineau (2 days a week on-site)
Salary: $55,543
Target Start Date: Fall 2023
Other:

• Bilingual is a requirement (BBB/BBB)
• Must obtain a Reliability level security clearance

About this role:
The HR Assistant will support Public Services and Procurement Canada (PSPC) by providing excellent and efficient administrative assistance and data entry for their team to enable them to make dynamic and exciting HR decisions.
Core Tasks
In this job, you will:

• Ensures data integrity, verifies and maintains compliance of processes and completeness of HR files.
• Coordinates, prepares, reviews and processes a variety of HR actions including receiving and reviewing client requests, identifying discrepancies or omissions, determining priorities, following up and processing requests.
• Provides administrative support to clients and HR Advisors by scheduling interviews, examinations/testing, by preparing correspondence and generating approval documents.
• Responds to inquiries, conducts research, as well as explains options and implications. Provides information and guidance on the administrative and documentation requirements of procedures relating to the HR functions, as well as on the status of HR action requests.
• Gathers information, compiles, verifies, and inputs data related to HR into human resources information systems, as well as maintain files, records and correspondence of the work in progress.

General Skills and Abilities:

• Writing skills are required for routine correspondence addressed to managers, employees or members of the public and to respond to inquiries and to complete forms or format letters.
• Communications skills to liaise with stakeholders such as the Pay Centre, departmental security officers, colleagues from other HR disciplines, and with other government departments including the Public Service Commission in order to obtain the required information to complete HR actions and verify data integrity.
• Communication skills to provide information, obtain clarification and additional information, and explain options and implications to clients, employees, managers, colleagues and candidates (internal and external) regarding regulations, guidelines and procedures, as well as to provide information on HR actions and requests.
• Knowledge of time management and prioritizing methods and techniques to ensure efficient workload, organize own work and decide on priorities in order to provide quality services to managers, employees and clients.

Digital/Technical Skills & Tools:

• Between Basic and Intermediate Skill Level with the following Microsoft Office

applications:
○ Word
○ Outlook
Education/Knowledge:

• Nice to have (but not required):
• High School Diploma

○ Knowledge of data search, compilation and presentation techniques to gather information from various manual and electronic sources
Additional Information:
Here’s how frequently the following types of communication and interaction are required to perform the job:

• Training or teaching others: N/A
• Email communication: Hourly
• Instant messaging: Hourly
• Telephone Communication: Weekly
• Interacting with peers: Daily
• Interacting with supervisors: Daily
• Interacting with customers: Hourly
• Selling or influencing others: N/A
• Video communication: Weekly
• Oral communication: Hourly

Here’s what can employees find stressful about this job:

• Hybrid requires some in-person attendance at the office
• Frequently changing procedures
• Data oriented and statistics-driven work
• Adhering to various business standards and timeliness for meeting deadlines

Here’s what employees tend to find motivating/rewarding about this job:

• Strong team structure that supports its members to help ensure the successful completion of tasks and projects
• Supports a wide variety of clientele and helps to guide them through various issues and requests

Workplace Support:

• Specialisterne and our employer partners are committed to providing inclusive onboarding experiences and supporting new employees as they learn on the job

Employ different thinking

• All new hires continue to liaise with a Specialisterne Workplace Support Specialist for their first twelve weeks on the job

The Recruitment Process
To be considered for this position, you will:

• Complete a job application
• Join our talent pool (if you haven’t already) by completing an additional questionnaire and a pre-employment assessment

Next Steps

• Successful applicants will create a job-specific Candidate Profile to answer job specific questions and/or complete a work sample exercise to showcase your skills for this role.
• Employers use Candidate Profiles to anonymously* shortlist candidates
• Candidates and employers will meet to discuss the role in more detail
• Whenever possible

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