Administrator/ Executive Assistant Jobs

Responsibilities

·Prepare, issue, and follow up on contracts, invoices, and expenses claim documents for in house and assigned client project(s)

·Coordinate and reply to emails of in house and client projects on meetings, general email inquiries, redirection, and email reminders.

·Maintain different division’s shift schedule changes, filing system, ticket system audits.

·Arrange meeting materials printing, send out, call reminders, and organize ad hoc projects’ tickets

·Assist the management staff(s) by attending the meetings and prepare minutes, agenda, and related documents, on-site and on-site visits across GTA maybe required.

·General hours of work: 1PM to 9PM, shifts may vary subject to executive’s meeting and event attendance schedule.

·Proficient level of written and oral skills in English AND Chinese (Mandarin and/or Cantonese), efficient communicator with multi tasking skills

·Minimum 3 years of solid work experience in the media/ medium to large scale events and entertainment/ marketing and advertising industry.

·Proficiency in Microsoft office (especially in MS Excel), and CRM system (for example, Airtable, Salesforce, Mailchimp); basic skills in Adobe Creative Suites is a plus.

Please apply with a resume and cover letter to [email protected] . We thank all applicants in advance; however only individuals selected for an interview will be contacted.

REALM is an equal opportunity employer. We encourage applications from diverse communities to apply, including Indigenous community, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or any religious background to join our team.