Executive Administrative Assistant Jobs

This is an exciting opportunity to join Northland Properties, Canada's largest and fastest-growing privately owned hospitality group. Founded in 1963, Northland operates in five countries with over 60 hotels, 150 restaurants, three resorts, three hockey teams, and other brands and lines of business. With more than 13,000 Team Members, we are well known for the quality of our services as well as our ability to bring people together and create exceptional guest experiences.

We are seeking a highly organized and detail-oriented individual to fill the position of Executive Administrative Assistant. The ideal candidate will be able to provide high-level administrative support to our President & COO, Northland Properties & President & COO, Hotels, and manage the daily operations of the office.

This job is for you if you are passionate about growth, challenge, connection, and people.

Responsibilities

• Manage special projects as assigned by the Senior Leadership team.
• Draft and proofread correspondence, communication memos, and other written materials as required by the executives.
• Provide general administrative support as required.
• Answer and screen calls, take messages and respond to inquiries when appropriate.
• Ensure that meetings begin on time with prep material delivered in advance.
• Maintain and organize files, records, and other documents.
• Liaise with other departments, external partners, and vendors as necessary.
• Enable remote decision-making, keeping projects on track, including the planning and coordinating of events, (e.g., meetings, conferences, and company gatherings).
• Perform research and prepare reports as needed.
• Process and track expense reports, invoices, and other financial paperwork.
• Manage the executive team's calendars, including scheduling appointments, arranging and optimizing travel, and coordinating meetings.

Qualifications

• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and discretion with sensitive information.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Minimum of 2 years of experience in an administrative or executive support role.
• Bachelor's degree preferred.
• Exceptional written and verbal communication skills.
• Strong attention to detail and accuracy.
• Excellent organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).