Executive Assistant - Frostbite

You will report to the VP/GM of Frostbite, and will support additional members within the leadership team. As a successful candidate, you will bring a collaborative mindset and act as the glue for the Frostbite leadership team.

Responsibilities

• You will process travel expense reports for your executives and reconcile monthly your purchasing expenses
• You will organize leadership offsite events; arrange meeting space, order catering, compile meeting agendas and act as the contact person.
• You will work with the designated company travel agent to arrange all executive travel
• You will ensure the Leadership team is aligned and informed of upcoming important l meetings, events, and travel
• You will working with internal partner teams to build contracts and work orders through the Salesforce management tool
• You will track purchases of equipment or services for your executives and leadership team
• You go beyond the established framework; look for new ideas and creative solutions to overcome challenges
• You will assume ownership of complex executive schedules ensuring your executives are well prepared for each meeting; set up zoom meeting invites or appropriate meeting rooms, confirm agendas, and attendees

Requirements

• You bring 3-5+ years administration experience supporting senior level executives
• You are proficient in MS Office (Word, Excel, Outlook ), Google Drive , Google Docs , and Zoom
• You are comfortable supporting ongoing team projects
• You have experience prioritizing workflow and balancing changing priorities
• You communicate and work well with diverse groups of people both within and outside of your team

The Opportunity Ahead

• You will build relationships and have exposure to numerous teams across the company
• You will join a supportive administration team that encourages knowledge sharing and growth