Executive Assistant Jobs

The RSR Purpose is to create a world without waste to preserve our planet.

Come work in the business of sustainability and saving the planet! If you want to be a part of the solution towards a healthy and sustainable environment, then Richmond Steel Recycling is the place for you.

Summary:

You will ensure outstanding, efficient and professional administrative support to our President. You're highly organized, able to strategically prioritize, and possess strong administrative and problem-solving skills. In addition, you have the proven ability to build and maintain relationships within all levels of an organization while maintaining confidentiality at all times.

What you will do in more detail:

• Prepare travel schedules, book travel arrangements, and make reservations
• Prepare draft reports, background documentation, and research
• Present a positive and professional image of the president’s office to all visitors, suppliers, inquiries and other persons
• Maintain structure in a fast-paced, highly dynamic environment
• Other duties as assigned
• Maintain work schedules and calendars of the president, meeting rooms, etc.
• Proactively manage, assess and predict the needs of the president to ensure they are prepared and organized for all internal and external meetings
• Assist in project management and team’s weekly, monthly and quarterly deliverables in alignment with the business strategy
• Coordinate logistics of meetings, seminars, presentations, special projects and speaking events
• Provide direct administrative support to our president
• Review or compose, edit and ensure consistent branding on all communication, correspondence, reports and presentation decks
• Take and transcribe notes for meetings
• Receive and screen inbound telephone calls, emails and visitors for the president
• Complete expense reports on behalf of the president and other related duties

Requirements:

• Amazing organizational and time management abilities
• Post-secondary degree or diploma in business administration or other relevant discipline or an acceptable combination of education and experience
• Excellent listening skills
• Self-motivated with high energy and an engaging level of enthusiasm
• Resourceful and flexible
• Ability to work individually and as part of team
• Able to perform basic calculations and mathematical figures
• Three to five years of direct work experience as an executive assistant to a busy leader
• Exceptional verbal and written communication and presentation skills
• Technical skills (review of legal documents, contracts etc.)
• Strong knowledge of office procedures and practices
• Proficient with Microsoft Office Suite (Teams, Outlook, Word, Excel PowerPoint)
• Ability to occasionally travel
• Give attention to every little, tiny detail
• Able to build and maintain lasting relationships with all company stakeholders
• High level of integrity and work ethics

Benefits:

• Extended health, vision, and dental benefits
• Training and Development
• And More!
• Pension plan
• Team atmosphere
• Employee Assistance Plan
• Salary: 65-75K annually