Executive Assistant - Aggi And Omni

Description & Requirements
Who we are
lululemon is a yoga-inspired technical apparel company up to big things. The practice and philosophy of yoga informs our overall purpose to elevate the world through the power of practice. We are proud to be a growing global company with locations across North America, Australia and New Zealand, Europe, and Asia. We owe our success to our innovative product, our emphasis on our stores, our commitment to our people, and the incredible connections we get to make in every community we are in.
A Day In The Life
Based in your SSC hub, in the hybrid workplace program, you are the connector between senior leadership and departmental team needs. You are principle scheduler, timekeeper, travel support, planner and coordinator to a member or members of the lululemon Executive Team. You act as a partner to the business that each executive leads and ensures that business processes, team connection, and operational efficiency are achieved. Within this role specifically you are going to be supporting two VPs.

• Composes and prepares documents for signature. Coordinates the preparation of corporate documents, as requested.
• Works closely with cross functional partners such as P&C, L&L, FP&A and executive peer partners for business continuity
• Coordination and execution of events.
• Onboarding of new executives as needed.
• Provides confidential support and maintains confidential personal information.
• Maintaining professional finances including: all expenses, tracking of finances, paying invoices in a timely manner and keeping all spreadsheets up to date.
• Delegates and follows up on action items that fall within realm of responsibility.
• Maintains an easy to use filing system for archived documents and computer files.
• Heavy calendaring: You will be the point of contact for internal & external requests as well as being responsible for organizing travel itineraries, coordinating meetings, and preparing briefing notes and minutes of meetings.
• Opens, distributes and follows-up on standard incoming mail. Screens and directs incoming calls and some emails and helps to file.
• Undertakes special assignments and projects as needed.

Qualifications

• Able to observe and maintain the utmost confidentiality.
• Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
• 3-5 years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Experience working with a publicly traded company.

must haves

• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Communicate with honesty and kindness and create the space for others to do the same.
• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Foster connection by putting people first and building trusting relationships.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.