Senior Administrative Assistant Jobs

***THIS ROLE CAN BE BASED OUT OF CALGARY, AB OR COQUITLAM, BC***

Are you ready to start a challenging new career? Are you a team player, enthusiastic, and motivated to achieve great things? Start a career like no other at Gescan, one of the largest electrical distribution networks in the world. We are passionate about offering our employees challenges, responsibilities, coaching and learning opportunities to bring their careers to the next level.

As a leader in the distribution of electrical supplies and equipment in Canada, we are continually searching for passionate, self-motivated, and results-oriented individuals to progress their careers within our fast-growing team. We are currently looking for a Senior Administrative Assistant to be the newest member of Gescan to take their career to the next level and join the Calgary team.

Why Join Us?

• You will be joining a market leader with over 40 years of experience to help you elevate your potential.
• You will be working for the world's #1 privately held business to business distributor of electrical products and related solutions.
• We house the largest inventory to better service our customers and deliver on sales commitments.

In this role you will be responsible for providing confidential administrative support to the assigned region’s designated President. To support and assist Senior Regional Managers and mentor and guide staff in the administrative process.

Major Responsibilities:

• Support for National Charity initiative
• Arranging travel and making reservations for President and selected Senior Managers.
• Processing confidential documents for President and other confidential correspondence, documents, spreadsheets for senior management and other staff
• Customer contact data management
• Organize meetings, appointments, conference calls, and general day to day activities
• Design and Prepare formal and informal communications for Associates for President
• Planning and Coordination of special events such as general meetings, customer contests (logistics and reporting) contests, holiday party, etc. and support for larger event
• Preparing and maintaining filing system for President and assisting in processing other correspondence, etc.
• Utilizing PowerPoint, Excel, Word, SharePoint, database management
• Formal and informal communication with vendors on behalf of President
• Ensuring website and global address book are updated on an as needed basis.
• Creating, drafting, and preparing reports, presentations, financial information, summaries, minutes, replies to inquiries, selecting relevant information from a variety of sources such as reports, financials, documents, correspondence etc.
• Promotional reporting and analytics
• Managing President’s Outlook Calendar and Travel schedule
• Other duties as required.
• Assisting staff with office procedure/guidelines, supply maintenance etc.
• Assisting and backing up administrative staff and reception when required.

Requirements:

• Experience with CRM's preferred.
• High School Diploma required.
• Post secondary diploma or certification in office administration.
• Advance skills in Microsoft Office including PowerBi required.
• 3-5 years of related business and/or administrative support experience.

Benefits & Perks

• Employee Assistance Program, Tuition Reimbursement, Employee Discounts and a career path.
• Regardless of your benefits program, you will receive company paid Life Insurance, and employee paid disability.
• Flexible benefits program allowing you to choose from options that best fit you and your dependents’ needs. Benefit options include: Medical, Dental, Vision, Health Spending Account & RRSP matching.
• We offer a competitive salary, plus a full set of benefits, including:

We are interested in knowing you more. Start an exciting new career and enjoy a number of employee benefits by applying online. Gescan is very thankful for your interest in joining the team, only individuals selected for interview will be contacted.

More information on Gescan:

Website: www.Gescan.com

Twitter: @gescanwest

Facebook: Gescan Canada

LinkedIn: Gescan

YouTube: GescanTV