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Administrative Assistant, Executive Director/Executive Medical Director - Ridge Meadows Hospital (Rmh)
Company | Fraser Health Authority |
Address | Pitt Meadows, British Columbia, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Hospitals and Health Care |
Expires | 2023-09-23 |
Posted at | 8 months ago |
The salary range for this position is CAD $28.44 - $37.33 / hour
- Coordinates the work flow within the assigned area. Receives, reviews, prioritizes and processes confidential and sensitive information of varying complexity. Follows-up with Directors and others in the organization to obtain information. Prepares response for resolve on issues; advises Executive Director or Executive Medical Director of status and outcome.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Responds to a variety of sensitive internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual. Provides status of issue to the Executive Director or the Executive Medical Director.
- Arranges meetings as directed. Books and sets up meetings rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
- Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
- Provides varied administrative and secretarial support by drafting routine and non-routine correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
- Assists in the review and monitoring of expenditures for multiple budget reports; reviews financial status, investigates variances and provides status to the Executive Director or Executive Medical Director.
- Manages shifting appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
- Researches, organizes, and summarizes support materials. Independently generates complex and detailed reports and presentations.
- Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an advanced level.
- Ability to operate related equipment.
- Ability to deal effectively with others.
- Physical ability to perform the duties of the position.
- Ability to type 55 w.p.m.
- Ability to work independently and manage multiple and rapidly changing priorities.
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