Executive Assistant To The Executive Director Jobs

Manages shifting appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.

Ability to work independently and manage multiple and rapidly changing priorities.

Provides varied administrative and secretarial support by drafting routine and non-routine correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.

Researches, organizes, and summarizes support materials. Independently generates complex and detailed reports and presentations.

Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.

Ability to type 55 w.p.m.

Track, document, and manage contracts and invoices; monitor the timeliness and accuracy of payments

Experience in administrative support is highly desirable

A proactive, self-starter attitude, and a sense of ownership to take initiative and meet requirements

Good written and verbal communication skills

We offer all team members:

A supportive environment for creative ideas and innovations

Educational background in in Business Administration or Organizational Management is considered an asset.

Plan and coordinate travel arrangements, including flights, accommodations, ground transportation, and itinerary management.

Proactively manage the MP’s multiple inboxes and calendars, scheduling/rescheduling and coordinating meetings, investor calls, etc. across global time zones.

Experience with Microsoft Office Suite (Teams, SharePoint, Excel, Outlook, Word) as well as Adobe.

Prioritize and anticipate scheduling conflicts, making necessary adjustments to ensure smooth operations and efficient use of MP’s time.

Draft and prepare correspondence, emails, presentations, and other materials on behalf of the MP.

Five years of progressive experience involving a breadth of knowledge, administrative skills and exposure to an executive office environment.

Coordinates website changes for the Law Society Tribunal, working with the Project Management Office, IT department and other Tribunal staff.

Updates adjudicator related information within the Tribunal’s Case Management System (CMS) as needed.

Works with the project management office to always ensure effective implementation and management of case tracking management systems.

A college diploma or equivalent post-secondary education.

Coordinates communication between the Tribunal Chair and adjudicators including performance evaluation, overdue reasons tracking and education session planning.

Bachelor's degree and three years of supervisory/management experience or a combination of training and experience.

Management and supervisory duties with graduate and undergraduate assistants, including hiring, training, and delegating.

Administrative experience, project coordination, and demonstrated organizational ability.

Experience with interdisciplinary programs in the context of a complex university.

The essential duties and responsibilities of the Associate Director, Administrative are the following:

Coordinate seminars, workshops, and conferences.

Minimum 3 years’ experience in an office environment showing progressive responsibilities, preferably in a educational setting

An equivalent combination of education and/or experience may be considered; preference will be given to applicants meeting the education requirements

Experience with Finance operations and processes with well developed skills in internal and external communication

Post-secondary 2-year diploma in Business Administration and/or Finance

Demonstrated strong organizational skills and attention to detail

Demonstrated excellent verbal and written communication skills

Outstanding time management and multitask skills

Some key responsibilities of the role include the following:

Manage complex office administrative work requiring the use of independent judgment and initiative

Proven experience as an E.A or other relevant administrative support experience

Experience in Monday.com (PM software) is an asset

Excellent written and verbal communication skills

Experience with events management and corporate fundraising.

Demonstrated experience in project management, multi-tasking, and coordination.

Strong organizational, time-management and analytical skills

Understanding of fiduciary responsibility and budgetary management experience

Calendar management to ensure smooth day-to-day operations.

Timely document and corporate records management

Well organized and excellent time and priority management skills.

College diploma or certificate in related area or a combination of education and relevant work experience will be considered.

Manage the electronic filing system of the CCO team.

Minimum of 5 years of related business experience.

In depth knowledge of administrative and business processes essential to maintaining competitive advantage.

Knowledge of a variety of automated systems and software such as MS Office.

Manages shifting appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.

Ability to work independently and manage multiple and rapidly changing priorities.

Provides varied administrative and secretarial support by drafting routine and non-routine correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.

Researches, organizes, and summarizes support materials. Independently generates complex and detailed reports and presentations.

Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.

Ability to type 55 w.p.m.

Experience in and understanding of terms of trust accounts and agreements

Open new accounts and prepare trust initiation documents

Conduct on-going file maintenance and update account information

Coordinate client meetings including invitations/notices, distribution lists and logistics

Prepare client meeting agenda packages

Draft resolutions for review by Trust Officers

Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Expert level written and verbal communication skills

Experience in retailer or apparel company a plus

Support monthly actual vs budget for cost centers associated with Treasury and Investor Relations functions.

Other administrative duties as assigned

Highly resourceful team-player, with the ability to also be extremely effective independently

Exceptional organization skills, adaptability and ability to with limited guidance and structure

High level of professionalism and ability to handle sensitive and confidential information.

Proficient in MS Office suite, including Word, Excel and PowerPoint

A comprehensive package that covers health, dental, vision, out-of-country care, paramedical services, and more

$500 annual Healthcare Spending Account or Lifestyle Account

Access to a suite of virtual healthcare options to support non-urgent medical needs

Bachelor's degree or above, preferably in STEM or management disciplines.

Has overseas work or study experience.

Cheerful yet steady and self-confident personality with strong communication and coordination skills.

Arrange and coordinate the Director's daily schedule.

Arrange the Director's business trips and ensure readiness to provide assistance on the go.

Coordinate and entertain company guests according to the Director's authorization.

Salary offered between $65,000 and $75,000, depending on experience

Familiar with methods and tools to keep senior management advised on status of tasks

Salary: $65,000 to $75,000, depending on experience

Attractive benefits (full insurance, vacations, monthly cell phone subscription and more)

Working in Quickbooks and Powerpay, proactively manage and track accounts payable and accounts receivable

Order and manage IT equipment and office supplies

· Excellent written and oral communication skills with experience preparing presentations

· Accountability and dependability; Attention to detail; Planning and organizing; Time Management;

· 5-7 years’ experience in an administrative role preferred.

· Strong knowledge of office procedures and practices.

· Excellent computer skills (Outlook, Word, Excel, Power Point)

· Complete expense reports and assist with reconciliation of personal expenses for the president

Manage confidential information with discretion

Excellent interpersonal, oral, and written communication skills; ability to effectively communicate and interact with all individuals with integrity, empathy, and sincerity

Bachelor’s degree in business administration, or relevant experience

Responsible for the day-to-day executive administrative support

Provide a well-organized, efficient, and professional front-line image with internal and external clients

Review incoming correspondences, prioritize, and flag to the President where appropriate

Bachelor's degree or above, preferably in STEM or management disciplines.

Has overseas work or study experience.

Cheerful yet steady and self-confident personality with strong communication and coordination skills.

Arrange and coordinate the Director's daily schedule.

Arrange the Director's business trips and ensure readiness to provide assistance on the go.

Coordinate and entertain company guests according to the Director's authorization.

Problem-solving abilities; able to exercise independent judgment and make good decisions;

A competitive benefits package (Full Time Employees Only);

Additional benefits include annual bonus potential, opportunities for advancement and tuition reimbursement;

What we offer (Why work with us):

Plan and execute on assigned budgets by the Chief Executive Officer;

Assist in planning and executing events, such as Lunch & Learns, Town Halls, as well as external conferences;

Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, as well as overall calendar management.

Assist in the organization of small- and large-scale functions such as the Management, Store Manager and Store Operations Meetings.

Manage time and attendance system (Dayforce) for the Executive team. Ensure Dayforce entries are submitted bi-weekly for Payroll processing.

In addition to a competitive compensation program and employer-paid benefits, we also include:

32-hour flexible work-week program currently being tested

Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees