Executive Assistant To Chief Executive Officer

Executive Assistant to the President and CEO

Aurora, Ontario

ABOUT US

Established in 1982, Bulk Barn is Canada’s largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.

OUR VALUES:

• High Standards
• Customer Oriented
• Supportive
• Exciting and Fun
• Committed
• Passionate

WHAT WE OFFER

In addition to a competitive compensation program and employer-paid benefits, we also include:

• Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees
• 32-hour flexible work-week program currently being tested

ABOUT THE ROLE

The Executive Assistant provides administrative support and secretarial functions to President & CEO and the Executive Team.

Duties and Responsibilities

Project/Task Management

• Maintain vacation planner for the Executive team.
• Takes the lead on assigned projects and works together with co-workers to ensure objectives of the assignment are met.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Collect and distribute incoming mail and faxes.
• End-to-end processing of correspondence including creation, edit, copying, filing and distribution.
• Collects and analyzes information as necessary
• Assist with budgets, expenses and reports. This includes the preparation and detailed review of expense reports for the CEO.
• Assist in the planning of business travel (plane, car rentals, hotels, dining, etc.) and provide final itineraries to CEO and attending parties.
• Assist in the organization of small- and large-scale functions such as the Management, Store Manager and Store Operations Meetings.
• Manage time and attendance system (Dayforce) for the Executive team. Ensure Dayforce entries are submitted bi-weekly for Payroll processing.
• Provide administrative support to President & CEO (filing, typing, copying, scanning, expense report submissions, archiving of files etc.)
• Maintain control logs for tracking projects, vacation, attendance, travel, etc.
• Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, as well as overall calendar management.
• Prepares correspondence; drafts letters and documents.
• Responsible for maintaining the detailed flight log for the corporate jet.
• Prepare purchase orders as necessary and copy and distribute.

Communication - Respect and maintain upmost confidentiality in all dealings.

• Advise CEO of any concerns or issues in advance of assigned deadlines.
• Coordinate regularly on assigned projects with project teams.
• Draft and send communications upon request.
• Communicate regularly with internal and external partners to ensure all required information is gathered to complete daily projects/tasks.
• Take meeting minutes, distribute to team members and follow-up on action items.

Detail Orientation

• Ensure an exceptionally high level of accuracy and attention to detail.
• Ensure all documents and reports are reviewed in complete detail and are error free and professionally prepared.

Quality

• Ensure all presentations, reports and communications are professional and print-ready, and meet Company standards.

Teamwork

• Work to maintain workplace wellness, health and safety, through active compliance with all workplace health and safety policies and procedures.
• Partner with co-workers as required on special and/or daily tasks to ensure deadlines and timelines are met to the standards set by the Company.
• Other administrative duties, and any other duties, as required from time to time by the business.

How to Apply:

If you meet these requirements and seek a challenging position, please forward your cover letter and resume with subject line "EA" to: [email protected]

No telephone calls please. No agency calls please.

Bulk Barn Foods Limited thanks all applicants for their interest in this opportunity. Only candidates selected for an interview will be contacted.

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available, if requested.