Executive Assistant To Chief And Council Jobs

Skills in Diary Management and clerical duties such as answering phone calls, drafting emails etc.

Strong organizational, multitasking, and time-management skills

Bachelor's degree in Business Administration, Management, or a related field is a plus

Experience in Executive Administrative Assistance and Personal Assistance

Strong administrative support skills, including handling confidential information and communication, event coordination, etc.

Excellent verbal and written communication skills

Office of the City Clerk

for an experienced and motivated individual.

• Knowledge of and demonstrated ability in the City’s core competencies.

CITIZENS FIRST THROUGH SERVICE EXCELLENCE

• Monitors emerging trends and issues from community stakeholders including residents, business and organizations.

• Gathers data to inform potential policy solutions, member’s resolutions and decision-making by the Member at meetings.

Office management tasks, including coordinating in-office events, managing catering, ordering supplies, and liaising with relevant contractors and stakeholders.

You have 5+ years of experience supporting senior executive leaders; including some startup experience, and a bachelor's degree.

Fertility and adoption benefits via Carrot and

401k benefit - employees are eligible to contribute starting day 1 of employment

Professional Development - employees receive a yearly stipend for approved learning and educational-related expenses

Occasional personal scheduling requests such as appointment and reservation scheduling, as well as travel booking.

Create, transcribe, and distribute meeting agendas and minutes for various leadership/management meetings as requested by Chief Executive Officer.

Prepare correspondence, reports, and materials for publications and presentations.

Opens and sorts Chief Executive Officer’s mail.

Setup travel arrangements for Chief Executive Officer, Board Members, and other staff as needed.

Assist with Chief Executive Officer’s calendar; coordinate meeting times with requesters by finding available time slots and sending meeting invitations.

Prepare and maintain Chief Executive Officer’s expense report; complete purchase requests and reimbursement requests as necessary.

Proven experience in either Project Management, Corporate Communications, Business Operations, bonus points for insurance industry knowledge;

An academic background consisting of post secondary education, certificates, etc.;

Skill in problem solving, critical thinking, decision making, teamwork, communication, innovation, and adaptability;

Highly precise, with a focus on high-quality work & matter-of-fact;

Driven by the understanding of rules & regulations;

Extreme precision, sometimes perfectionist with a strong follow through;

A starring role at Bio Conscious Technologies Inc, leading the charge in healthcare transformation through AI mastery.

Portals to professional growth and development, ensuring your narrative is one of upward trajectory.

An ensemble cast of colleagues, nurturing a collaborative, inclusive atmosphere where your accomplishments find their crescendo.

A compensation package that makes rivals quiver in their boots.

Join us in rewriting the healthcare epic at Bio Conscious Technologies Inc!

Help manage and coordinate scheduling for the CEO.

Excellent written and verbal communication skills in both English and French.

Act as a secretary in meetings and take clear minutes.

Communication with clients and external vendors.

Strategize and Drive the social media presence of the company.

High School Diploma or equivalent

Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, as well as overall calendar management.

Assist in the organization of small- and large-scale functions such as the Management, Store Manager and Store Operations Meetings.

Manage time and attendance system (Dayforce) for the Executive team. Ensure Dayforce entries are submitted bi-weekly for Payroll processing.

In addition to a competitive compensation program and employer-paid benefits, we also include:

32-hour flexible work-week program currently being tested

Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

Information Management: Organize and maintain confidential company information, executive files, and documentation, ensuring easy access and retrieval.

Event Management: Assist in the planning and execution of high-profile events, conferences, and industry engagements.

Prioritization and Time Management: Help the CEO manage priorities, deadlines, and time effectively, ensuring efficient allocation of resources.

Expense Management: Monitor and manage expense reports, ensuring compliance with company policies.

Project Coordination: Collaborate with cross-functional teams to manage and track projects, providing regular updates to the CEO and other stakeholders.

Proven experience as an Executive Assistant or in a similar role supporting C-level executives.

3+ years’ experience supporting C-suite leader(s) and/or busy senior executives.

College diploma or degree in Business Administration or equivalent combination of training and experience.

Mix of Public and Private experience is considered an asset.

Advanced-level experience using the Microsoft Office Suite of products.

Exceptional written and verbal communication skills, with the ability to draft professional correspondence and reports.

•Acting as the front-facing representative of Massive Canada and creating a smooth Board experience for all members

· Strong organization and time management skills.

· Excellent administrative skills and ability to problem solve.

· Exceptional written and oral communication skills.

· Comfortable working both on-site and remotely.

· Managing inbox and calendar of CEO (Outlook).

· Conducting appropriate and timely follow-up to ensure effective engagement with members and stakeholders.

High attention to detail, excellent customer service, ability to meet deadlines and skillfully manage multiple priorities.

Excellent computer skills (Advance, Excel, Word, Google Suite, experience with Zoom and webinars).

Negotiates contracts for services, vendors, suppliers, and contractors and manages program expenditures.

2-3 years of experience working in non-profit sector, student engagement, alumni relations, fundraising, community relations, communications, or special events/programming.

Well-developed communication skills (written and oral) and proven diplomacy when dealing with volunteers.

Experience working at a large post-secondary institution or non-profit organization. Experience within the University of Alberta faculty environment is an asset.

·Demonstrates excellent time management skills.

·Provides historical reference and maintains CEOs information by developing and utilizing document management systems.

·Demonstrates exceptional interpersonal skills to interact with a diverse group of internal and external stakeholders.

·Demonstrates excellent written communication skills in the preparation of executive correspondence and presentations.

·7-10 years’ work experience in supporting C-Suite executives;

·Administrative experience in supporting a Board of Directors and governance activities;

Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with the work.

Only those applicants selected for an interview will be acknowledged

We offer a smoke-free office environment

Attend meetings with or on behalf of the Councillors as required and remain current on related issues and outcomes.

Coordinate travel arrangements for workshops/conferences/events, planning and hosting of local conferences/meetings with government dignitaries and other governmental organizations/associations.

Provide assistance and follow-up on initiatives arising from various committees of Council.

All educational backgrounds will be considered; we value experience and skills above formal education.

Working closely with teams and management to ensure streamlined communication and processes.

Executive Administrative Assistance: Executive support, diary management, expense reports, and other administrative assistance.

Competitive salary based on experience. Extended benefits coverage for Canadian residents.

Prioritizing tasks and responsibilities to optimize the CEO's time.

Excellent organizational and communication skills.

Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalency;

Must have excellent interpersonal and communication skills and ability to communicate with difficult customers;

Experience working with Agenda.Net, City Website editing and Live Link will be considered an asset;

Only those applicants selected for an interview will be acknowledged

We offer a smoke-free office environment

Prepares and types items such as reports, resolutions from Council/Standing Committee meetings, agendas, CAO Delegation of Authority Reports, Mayor’s proclamations, etc.

Preparation of presentations and support on project management

Assist in performance management duties of other staff

Manage information flow in a timely and accurate manner

Organize and manage meetings and calendars

Self-motivated individuals who learn quickly and exhibit exceptional organizational skills

Consistently demonstrating excellent written and verbal communication skills

Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

End to end vendor contract management

Assist in inventory management to include computer equipment and swag.

Provide event management support as requested.

Proficiency in using productivity tools such as MS Office, project management software, and collaboration platforms.

Main point of contact for contractors, liaising with the executive team to schedule meetings and manage ongoing relationships

Organize and manage office operations and procedures.

Schedule and coordinate meetings, appointments, and travel arrangements for the CEO.

Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence

Maintain the CEO's calendar and contact list.

Prepare reports, presentations, and other documents as requested by the CEO.

Filing important documents, such as reports, meeting notes, emails, and letters.

Executive Administrative Assistance: Executive support, diary management, expense reports, and other administrative assistance.

Excellent organizational and communication skills.

Ability to prioritize tasks and manage multiple projects.

Experience in a similar role is an asset.

Ability to work independently and as part of a team.

Strong attention to detail and accuracy.