Council Resolutions Coordinator Jobs

JOB POSTING #: 2023-0262

POSTING PERIOD: Tuesday, June 27, 2023 at 8:30AM to Monday, July 3, 2023 at 4:30PM

DEPARTMENT: Council Services

UNION: C.U.P.E. Local 543

JOB CODE: 543028

POSITION STATUS: Temporary Full-Time

GRADE/CLASS: 0.10

# OF POSITIONS: 1

RATE OF PAY: $26.37 - $30.98 per hour

SHIFT WORK REQ'D: No

DUTIES:

• Maintains files and books such as, Council minutes, resolutions, and CAO approval books;
• Disseminates resolutions and action items and files them accordingly; responds to general inquiries by telephone, email and in person at the counter and assists with searches of documents,.
• Packages and prepares for internal distribution the Council Package to the Mayor’s office, CAO’s office, CLT and Media; Assists in delivering heavy council cart to Council Chambers and removes files from the cart on a weekly basis;
• Marks and distributes abstracts as required to various departments.
• Reporting to the Deputy City Clerk/Supervisor of Council Services, this position will be responsible for clerical duties originating from Council, Standing Committee and Licensing Commission meetings utilizing the Agenda.Net program and in accordance with municipal by-laws and provincial legislation.
• Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program.
• Will perform other related duties as required.
• Prepares and types items such as reports, resolutions from Council/Standing Committee meetings, agendas, CAO Delegation of Authority Reports, Mayor’s proclamations, etc.
• Prepares amendments/corrections and enters accordingly into files/books/websites; Operates office machinery such as photocopiers and replenishes ink, staples, when required.

QUALIFICATIONS:

• Experience working with Agenda.Net, City Website editing and Live Link will be considered an asset;
• Must have excellent interpersonal and communication skills and ability to communicate with difficult customers;
• Must have a minimum typing speed of 55 wpm;
• Must have over one (1) year of experience in a computerized office environment utilizing the Microsoft Suite of Products (i.e. Word, Outlook);
• Must be able to work without detailed direction or close supervision and have the ability to interpret written instructions;
• Must have proofreading skills;
• Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalency;
• The physical demands analysis associated with this job indicates a limited / sedentary level of work.

NOTE:

• We offer a smoke-free office environment
• Only those applicants selected for an interview will be acknowledged
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
• The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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