Council Assistant Jobs

JOB POSTING #: 2023-0297

POSTING PERIOD: Wednesday, July 19, 2023 at 8:30AM to Tuesday, July 25, 2023 at 4:30PM

DEPARTMENT: Council Services

UNION: Non-Union

JOB CODE: NU0376

POSITION STATUS: Temporary Full-Time

GRADE/CLASS: NU08

# OF POSITIONS: 1

RATE OF PAY: $62,734.44 to $76,253.87 Annually

SHIFT WORK REQ'D: No

DUTIES:

• Maintain records/files and appropriate reference material.
• Coordinating, attending and maintaining records of ward public/town hall meetings or special meetings/community events including minutes, notices and media advertisements as required.
• Will perform other related duties as required.
• Compose communication/correspondence, and prepare presentation material on behalf of Councillors.
• Schedule appointments and receive visitors/guests meeting with Councillors.
• Provide assistance and follow-up on initiatives arising from various committees of Council.
• Coordinate travel arrangements for workshops/conferences/events, planning and hosting of local conferences/meetings with government dignitaries and other governmental organizations/associations.
• Investigate and provide assistance with responses/referrals to inquiries received from constituents, external organizations, senior levels of government and staff in a timely manner.
• Provide advice and information on corporate policy, practices and other relevant regulations/legislation.
• Liaise with governmental officials, general public, organizations, staff and other members of Council including matters of a confidential nature with tactfulness and diplomacy.
• Attend meetings with or on behalf of the Councillors as required and remain current on related issues and outcomes.
• Will be required to exercise good judgment and discretion in dealing with matters of a confidential/sensitive nature and with contentious issues.
• This individual will be responsible to conduct research, reviews, analysis, monitoring, surveys and prepare Council reports on municipal and ward specific issues including matters of a confidential nature.
• Will be required to balance Council priorities and coordinate activities with other staff in the Corporation; Will perform Occupational Health and Safety duties as outlined in the Corporation’s Health and Safety Program.
• Reporting to the City Clerk/Licence Commissioner, this position will be responsible to coordinate administrative and public relations support functions for City Councillors.

QUALIFICATIONS:

• Must have the ability to work independently with minimal direction and supervision.
• Must have the ability to travel to off site locations in a timely and expedient manner as required. If method of travel is by vehicle, a current valid and lawful Driver’s Licence is required in accordance with the Highway Traffic Act and must provide a driver’s abstract as a condition of employment.
• Must possess well-developed written and oral communication skills, and interpersonal skills and have the ability to relate to the public in a pleasant manner.
• Must have the ability to accurately interpret reports, by-laws, statutes and Council resolutions.
• Must have a University degree in Business Administration, Journalism, Communications, Public Administration, Political or Social Science or Ontario Ministry of Education equivalency and a minimum of two (2) years experience in a computerized office environment using Microsoft applications;
• Preference may be given to those applicants also with/enrolled in a municipal administration designation/program such as AMCT.
• Must be able to work after hours and/or respond to requests by a member of Council when required.
• OR Must have a post secondary school community College diploma in Business Administration, Journalism, Communications, Public Administration, Political or Social Science or Ontario Ministry of Education equivalency and a minimum of four (4) years experience in a computerized office environment using Microsoft applications;
• The physical demands analysis associated with this job indicates a limited/sedentary level of work.
• Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with the work.

NOTE:

• Only those applicants selected for an interview will be acknowledged
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
• We offer a smoke-free office environment
• The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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