Hr Administrative Assistant (Benefits And Hris)

Minimum preferred requirements: High School Diploma and minimum of 3 years in an HR support position OR 5 years of experience in a role where spreadsheet management, utilization, process improvement, and data integrity were key performance indicators. Must have working knowledge and experience with a variety of software/databases, and the ability to learn additional programming. Must have strong skills in the Microsoft Office environment, preferably with intermediate Excel level abilities. Must have strong multi-tasking skills and the ability to prioritize a large workload. Outgoing and friendly personality. Professional communication skills.
General Description: Actively participates in and supports the functions of the HR team by performing special projects and assisting with coordination and administration of benefits, payroll, compliance, and other HR related functions. Focused efforts on coordinating benefits and HRIS initiatives; and ensuring smooth, efficient, and effective processes are in place.
Specific Duties

• Provides feedback and assists with improving the processes, services and forward direction of the HR department.
• Coordinate and assist with HR projects. This will include but is not limited to annual benefit enrollment, employee recognition events, annual in service.
• Coordinate and assist with HRIS administration. This includes but is not limited to: facilitating and capturing changes within the HRIS/Payroll program, data and analytics reporting, assisting with upgrading and streamlining electronic workflows, monitoring work in progress, collaboration with payroll on system build and setup, and all other functions related to HRIS.
• Coordinates and executes Workers Compensation administration and compliance.
• Coordinate and assist with executing benefits administration for group health, FSA, HSA and all supplemental options. This includes but is not limited to conducting benefit information sessions with staff, ensuring all changes are captured and entered accurately, assisting with enrollment, reconciliation of benefits billing, resolving benefit billing discrepancies, coordination of open enrollment events, collaboration with brokers, benefit reporting, and any other functions related to benefit management.
• Represents Circle of Life to the community in a positive manner.
• Coordinates and administers termination process for offboarding.
• Assist with building reports and creating presentations of HR information and metrics.
• Assist with maintaining and updating personnel related policies.
• Provides exceptional customer service to all staff, including employees and Management, and any others needing assistance from the HR team.
• Provide exceptional customer service regarding HR, Benefit, Payroll inquiries.
• Performs other duties as assigned.
• Assist with administration of Employee Recognition in conjunction with Executive Assistant.
• Demonstrates flexibility, versatility and a positive attitude in integrating additional duties.
• Coordinates and executes FMLA administration including compliance.
• Maintains confidence regarding personnel matters and exercises sound judgement while performing work.
• Demonstrates compassion, empathy, and patience when interacting with patients, families, co-workers, and members of the public.
• Build professional relationships with department heads and support staff to ensure a high functioning interface between HR and other departments.
• Assist with maintaining accurate and up to date job descriptions.
• Maintains an ongoing understanding of Circle of Life HR policies, practices, and other HR relevant information.
• May assist with gathering unemployment documentation.
• Coordinate and manage personnel file compliance. This includes but is not limited to managing the electronic and paper filing systems. Will also assist with the effort to pursue electronic filing for current paper files.
• Assist with all other HR department projects and functions as needed.