Administrative Assistant, Alumni And Development

Position Description
Reporting to the Director, Development and Alumni Relations, the incumbent supports the department in achieving fundraising and alumni engagement goals for the College, with a strong focus on excellent customer service and teamwork. The incumbent provides administrative support for the office with a particular focus on gift administration, database administration and donor stewardship administration, administrative support to the Director, alumni and donor communications, and budget transaction, monitoring and reporting. A successful incumbent will demonstrate strong attention to detail, have a proven track record of outstanding planning and organizational skills, exhibit excellent customer service, and demonstrate a commitment to the SLC Values.
Qualifications
Education and Experience:
Minimum of a Two-year diploma in business administration, accounting, office administration, or equivalent, in a field relevant to the duties of the position.
A minimum of 3 years of experience in an administrative support role. Preference will be given to candidates with experience with fundraising database software, and knowledge of gift processing and Canada Revenue Agency legislation, or similar experience.
Other Required Qualifications:

• Research, analysis and reconciliation skills.
• Strict adherence to confidentiality.
• A high degree of familiarity with the day-to-day operation of an alumni/development office.
• Understanding of accounting principles including budget analysis and activity tracking of all major donations, trusts, revenues, disbursements and departmental operating budgets.
• Tactful and diplomatic with advanced interpersonal skills.
• Proficiency in computer applications – spreadsheet, word processing, database, presentation (MS Office Suite), email (Outlook), internet, fundraising database (Raisers Edge), student/ financial information system (PeopleSoft).
• Detail oriented and accurate.
• Customer-focused.
• Strong planning and coordinating skills including monitoring, follow-up, prioritization and time control.
• Well organized with ability to work independently and in a team environment.
• Ability to understand and correctly apply College policies, procedures, legislated guidelines/regulations.
• Advanced written/verbal communication and liaison skills.

Physical/Work Environment Essential Requirements:
The successful incumbent must have the ability to report to the work location or work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.
Salary & Terms

• Support Group: Pay Band F
• Start Rate: $28.56/hour
• Posted Date: June 8, 2023
• Hours per week: 35 hours
• Closing Date: June 15, 2023 (4:00 p.m.)

Documents

• Job Duties & Responsibilities

How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.
THIS IS A FULL-TIME BARGAINING UNIT POSITION
This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.
The College is committed to employment equity. We encourage members of the designated groups to apply and self-identify. St. Lawrence College is committed to an inclusive, barrier-free selection process. We will make appropriate accommodations throughout the recruitment and selection process for applicants with disabilities on request, prior to the assessment phase. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact [email protected] and our Human Resources Consultants will address your requests for accommodation confidentially.