Administrative Assistant - Talent And Organizational Development

Click here to apply as an internal applicant.
Req ID: 160879
Company: Nova Scotia Health
Location: Central Zone, Victoria Building - QEII
Department: PS NS Talent & Org Development
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Status: Admin Professionals P osition
Posting Closing Date: 25-Jul-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Reporting to the Director of Talent & Organizational Development, this position is responsible for supporting the daily operations of Talent and Organizational Development programs across the province and provides confidential administrative support to the Director and OD consultants. This position also provides administrative support to individuals, committees and working groups as assigned, as well as facilitation and coordination of other T&OD administrative operations in support of the department’s goals and objectives.
The Administrative Assistant ensures that the principles and practices that guide NS Health, such as the vision, mission, values, expected behaviours, leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the work that they do.
About You
We would love to hear from you if you have the following:

• Excellent interpersonal and communication skills (listening, written and verbal), with demonstrated ability to comfortably communicate with stakeholders at all levels with a high degree of professionalism, tact, sound judgement and confidentiality.
• Minimum of 3 years’ experience in an administrative support position.
• Excellent organizational and time management skills, with demonstrated ability to accurately prioritize and effectively manage multiple tasks simultaneously in a fast-paced, time-sensitive and highly confidential environment.
• Ability to present relevant administrative information (e.g., financial reports, scheduling, etc.) in a timely, concise, and effective manner.
• Significant experience and expertise with the development and maintenance of documents, spreadsheets and databases.
• Demonstrated ability to think critically, synthesize information, solve problems, and apply sound judgement in decision-making.
• Experience in Human Resources administration in a unionized environment is an asset.
• Advanced computer training and demonstrated skills in Microsoft Office 365 (Word, Excel, Teams and PowerPoint), as well as the ability and initiative to acquire additional skills and training as necessary.
• Competencies in other languages an asset; French preferred
• Ability to take and transcribe minutes, and to work independently as well as part of a team.
• Ability to recognize sensitive issues and respond appropriately.
• Graduate of a recognized office/business administration program required; HR Diploma or certificate is an asset.
• Experience using SAP, Time Capture, SharePoint, Adobe Pro, Zoom, and/or Select Survey is an asset.
• Demonstrated accountability, initiative, and ability to work independently.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
A skill test will be included as part of the selection process.
Hours

• Permanent Full-time position; 75 hours biweekly

Compensation and Incentives
$22.98 - $28.72 Hourly
Successful candidates will be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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