Talent And Organizational Development Assistant

Click here to apply as an internal applicant.
Req ID: 156619
Company: Nova Scotia Health
Location: Central Zone, Victoria Building - QEII
Department: PS NS Talent & Org Development
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 29-May-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Reporting to the Director Talent Organization and Development, the Assistant has responsibility for the coordination and administration of a range of talent and organizational learning and development activities and projects as directed by the Director of Talent and Organizational Development as well as ensuring the development and maintenance of robust learning and development systems and processes. These will include: assisting with orientation, training administration, performance review process, long service and other team member recognition programs and learning program schedule and co-ordination. Responsibilities will also include supporting the Organizational Development Consultants in ensuring the development and maintenance of learning programs. The position also provides additional support to individuals, committees and working groups as assigned.
The Talent and Organizational Development Assistant is responsible for the operation and maintenance of manager/leader development program content and they support the development of learning content, presentations, and program promotional materials in a variety of formats. This role will work closely and collaboratively with immediate team members, as well as staff within other organizational departments.
The Talent and Organizational Development Assistant also functions as primary point of contact for Talent and Organizational Development team and has responsibilities in the areas of relationship management, program registration, electronic survey creation, results reports, logistical support and event management and co-ordination.
The Talent and Organizational Development Assistant has responsibility for the coordination and delivery of a range of projects and regular events to include producing and keeping updated project plans, arranging meetings and ensuring systems and processes are established and projects delivered to agreed timelines. This role also supports the team through ensuring all information contained on/in the T&OD electronic sites is accurate, up-to-date and regularly maintained.
On an as needed basis, the incumbent may provide general assistant coverage in the absence of other assistants reporting within the People Services Team.
About You
We would love to hear from you if you have the following:

• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Ability to take and transcribe minutes and to work independently as well as part of a team
• 5-7 years of progressively responsible experience, providing administrative support and office coordination at senior level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Demonstrated knowledge and ability to use SAP is an asset
• Demonstrated excellent communication and interpersonal skills with a high degree of tact, judgement and confidentiality
• Demonstrated ability to apply critical thinking, synthesize information, problem-solve and utilize good judgement in decision making. Ability to recognize sensitive issues and respond appropriately.
• Demonstrated accountability, initiative, and ability to work independently
• Excellent organizational, follow-through and time management skills, with the ability to prioritize tasks and accurately management multiple priorities in a fast-paced, time-sensitive and highly confidential environment
• Graduate of a recognized office/business administration program (Undergraduate degree or HR Diploma or certificate an asset)

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours

• Some evenings may be required
• Permanent Full-time position; 75 hours biweekly

Compensation and Incentives
$24.28 - $30.54 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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