Finance & Administrative Assistant Jobs

Position Details

Position Information

Position Title Finance & Administrative Assistant

Department/Unit College of Sustainability

Location Halifax, Nova Scotia, Canada

Posting Number S228-23

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1

Salary $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

At the College of Sustainability at Dalhousie University, we are inspiring a new generation of leaders for whom sustainability is second nature. Reporting to the Manager, Finance and Administration, the Finance & Administrative Assistant works primarily with the financial operations of the college and special assignments as required.

Key Responsibilities

• Other duties as required in consultation with the Director of the college and the Manager, Finance and Administration.
• Process payment requests, invoices, cheque requisitions and maintain electronic filing system of expense transactions.
• Process payroll timesheets for casual/bi-weekly paid hires, submit exception payment requests and answer any queries that might arise around payroll.
• Oversee the departmental records management process and manage the Sharepoint site for the college.
• Provide admin support to the Academic Integrity Officer and for the Sustainability Leadership Certificate program.
• Maintain inventory of equipment bought for, and used by, faculty and staff. Facilitate furniture and equipment purchases.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Completion of a post-secondary Business/Office Administrative program, with approximately three to four years’ experience in a business environment working with financial processes and procedures (or equivalent combination of education and experience).
• Strong interpersonal and organizational skills are essential as well as the ability to work independently.
• Proficiency in computer skills (MS Office 365, Sharepoint, Teams).
• Demonstrated ability to prioritize and meet demands in a busy, deadline-driven environment with excellent attention to detail.

Assets

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees ( NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 06/05/2023

Close Date 06/16/2023

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/13775