Personal And Administrative Assistant Jobs

Proficiency in using content management systems (CMS) and basic web development skills are a plus.

High school diploma or equivalent; additional education or relevant certifications a plus.

Manage and update our social media accounts to keep our audience engaged and informed.

Previous experience in website maintenance, administrative support, or a related role preferred.

Strong communication skills, both written and verbal.

Excellent organizational and multitasking abilities.

Qualifications (Education, Experience, & Skills)

Office manager and other secretarial duties as required.

You will be highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).

Confidentiality, tact, and diplomacy are essential.

Provides routine secretarial and clerical support to a Department Head.

Duties may include, but are not limited to, the following:

Bachelor's degree or equivalent experience

Strong interpersonal, customer service and communication skills

Handle and coordinate active calendars

Ensure file organization based on office protocol

Provide ad hoc support around office as needed

Proficient in Microsoft Office suite

Technical skills, experience, programs you can demonstrate experience in Microsoft Office programs such as MS Office, Excel, Power Point and Outlook.

Communication & Interpersonal Skills – Interact with a wide range of individuals in various situations with tact, diplomacy, and discretion.

Problem Solving - Organize the office of the MVP using independent judgment, discretion and diplomacy.

Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What You Need To Know

Provide support for District reporting and expense management, including

Good understanding of basic bookkeeping principles, budgeting and expense management

Strong organizational skills and ability to set priorities and manage time effectively

Approximately 18-22 branches per district, i.e. 18-22 Branch Managers reporting to the DVP

Strong communication and interpersonal skills

Working knowledge of Retail Banking products and related policies, processes, systems and tools

Bachelor’s degree or minimum diploma in office administration plus related work experience

Excellent verbal and written communications skills

Superior interpersonal skills, ability to remain calm in high pressure situations; high level of personal coping skills

Demonstrated skills in working in a fast-paced and complex environment, in teams and independently

Schedule counselling appointments, meetings, coordinate workshop schedules and other activities and events for multiple staff; maintain the department calendar

Respond to community career counselling inquiries, set up appointments and process payments

Proven work experience as a Personal or Executive Assistant or similar role working closely with a family.

Responsible, efficient, discreet, well organized, and skilled at problem analysis and resolution.

Excellent communication skills, and a strong understanding of client’s likes and dislikes.

Provide office and administrative support such as responding to emails, website updates, calendar organization, phone calls, and light accounting.

Assist with scheduling appointments on behalf of the owners.

Driving the workboat and a car required for shopping trips.

·Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.

·Calendar management, staff vacation tracking, and meeting coordination.

·Exceptional verbal and written communication skills, including professional phone etiquette.

·Proactive problem-solving abilities and the capacity to handle confidential information with utmost discretion.

Assist with some personal tasks, such as managing personal appointments, travel arrangements, events, running occasional errands.

·Provide comprehensive administrative support to Executive Producers.

Organization and time management skills

Data base management and gift processing an asset

One to two years of related administration experience

Experience with CRM database software is an asset(we use Keela)

Experience working for a non-profit and/or in an office environment is an asset

An interest in philanthropy and learning new skills

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

$50,000-$60,000 per year depending on experience

Full benefits package – extended medical, dental, etc

Support office tasks as required

Must be a permanent resident

-Managing fuel purchase chargebacks for owner operator tractors

-Preparing IFTA reporting for AB and BC

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.

Maintains and promotes positive and professional working relationships with associates and management.

As required, responsible for processing copayment requests for patients, pharmacies and/or physicians for programs offering copay assistance or concierge payments.

Liaise with Program managers to ensure copayment KPIs are met.

Post-secondary education in a related field

Information management. Conducting research, gathering information, preparing reports / presentations as required.

Financial management. Assisting with bill payments, budgeting and expense tracking / coordinating with banks, accounts, if required.

Compensation is flexible. Full benefits: health, vacation, holidays, etc.

Montreal, Canada with occasional travel via private

Running various errands, such as picking up dry cleaning, shopping for household supplies and managing deliveries.

Record keeping. Maintaining important documents, invoices, and receipts in an organized manner.

Time Management: Assist in managing the professors' schedules, helping to prioritize tasks, and ensuring deadlines are met.

Correspondence Management: Draft and edit correspondence, memos, and other written materials on behalf of the professors.

Bachelor's degree or equivalent experience in a related field.

Strong organizational skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Previous experience in a similar administrative or personal assistant role is preferred.

Advanced written/verbal communication and liaison skills.

Strong planning and coordinating skills including monitoring, follow-up, prioritization and time control.

Research, analysis and reconciliation skills.

Tactful and diplomatic with advanced interpersonal skills.

A high degree of familiarity with the day-to-day operation of an alumni/development office.

Understanding of accounting principles including budget analysis and activity tracking of all major donations, trusts, revenues, disbursements and departmental operating budgets.

Experienced remote personal assistant needed.

Email handling & Data entry

Strong organizational and communication skills required.

Ability to handle multiple tasks while staying organized

First aid certification is considered an asset (training can be provided if not available)

3-5 years’ personal assistant experience is required

3-5 years’ executive assistant experience an asset

Knowledge of female fashion and clothing is considered a strong asset (training can be provided)

Able to manage multiple conflicting priorities

Managing personal calendars, contacts, and correspondence as needed

You must be fluent in spoken and written English and have excellent writing and typing skills.

Are you a good typist? Do you HAVE A CAR? Do you love cats?

Must have access to a vehicle on a daily basis.

Must have daily access to a car.

You must be proficient in Microsoft Word and be good at trouble-shooting on the computer.

Minimum one year recent office administration experience

Strong communication skills, both verbal and written

Opportunity for learning and growth

Bachelor Degree, Certificate, or Diploma in Forestry an asset

Proficient using MS Office, word, outlook

Excellent with numbers, producing accurate work