Executive Assistant Jobs

Summary:

We are seeking a highly organized and proactive Executive Assistant to support the leadership team. As an EA, you will be crucial in ensuring the smooth functioning of daily operations and providing administrative support to the CEO. The ideal candidate is a reliable and efficient professional with exceptional communication and organizational skills.

Responsibilities:

• Collaborate with other administrative staff to streamline processes and improve efficiency within the company.
• Handle incoming calls and emails, responding or redirecting them appropriately.
• Assist in the coordination and execution of company events, conferences, and team-building activities.
• Conduct research and gather information to support decision-making processes and project initiatives.
• Maintain and update confidential files and records, both electronically and physically.
• Manage and prioritize multiple tasks and deadlines effectively, demonstrating flexibility and adaptability in a fast-paced environment.
• Provide comprehensive administrative support to the executives, including managing their calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and organization of meetings, including agenda creation, meeting materials, and minutes.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and attention to detail.
• Act as a primary point of contact between the executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.

Qualifications:

• Outstanding organizational and time management abilities, with a keen eye for detail.
• Professional demeanor and strong interpersonal skills.
• Demonstrated ability to handle sensitive and confidential information with integrity and discretion.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Strong proficiency in office productivity tools, including Microsoft Office (Word, Excel, PowerPoint) and calendar management software.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
• Knowledge of software development processes and terminology is a plus, but not mandatory.
• Excellent written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organization.
• Proven experience as an Executive Assistant or similar role, preferably within the software development industry.
• Ability to work independently with minimal supervision and as part of a team.

Job Type:Full-time

Salary:$75K - $80Kper annum based on experience