Executive Assistant Jobs

What is FaithTech?

FaithTech exists to bridge the gap between faith and technology. We help people in the tech ecosystem find community and steward their skills to glorify God.

We currently have over 30 active communities across North America, Asia, Europe, and Brazil. We have

over 70 active volunteer-led labs projects building technology that helps the poor, the local church or

advance the good news of Jesus. For more, visit www.faithtech.com.

By God’s grace, we have seen significant interest from all around the world from people wanting to start their own FaithTech Community. Due to this interest, we are hiring a full-time Executive Assistant to provide critical support to both our Chief Executive Officer (CEO) and Director of Global Communities & Labs by performing a broad range of administrative and organizational functions essential to support FaithTech’s continued growth.

Who you are

Characteristics

• Jesus-centered. Life is all about the name and fame of Jesus Christ.
• Passionate about discipling people in tech. Your heart longs for people in tech to be helped.
• Continuous Learner. Every great leader is a learner. You spend a good deal of your spare time reading/listening/studying.
• Clear Communicator. You’ve shared a vision and people not only heard but got on board.
• Humble. We all want to be humble, but you’ve actually had people mention this about you.

Experience

• Organization. You are highly organized, and motivated to keep systems and documents in excellent order. You’ve also helped other leaders optimize their work by organizing things like their calendars and tasks.
• Technology Tools. We use a suite of modern technology tools and would be intrigued to see some similarities in your background.
• Detail-Oriented. You aren’t easily overwhelmed by a lot of details and you have a unique ability to keep a lot of things in view while working on tasks.
• Executive Assistant. You’ve worked as an Executive Assistant for at least 5 years.
• Team Focused. You enjoy working with others in a cross-functional team, and always have the best interests of the team in mind.

Responsibilities

In this position, you will support both the CEO and the Director of Global Communities & Labs, while coordinating with other members of the management team, to ensure that administrative and operational tasks are executed and maintained in an efficient manner.

You’ll be required to perform a range of activities including but not limited to:

• Assist with special events as required including invitations, facilities, catering arrangements and facility contracts
• Other administrative and operational duties as assigned
• Administer and submit expense reports and receipts
• Proactively create and maintain effective workflow and communications to accomplish the work of the executives which includes OKR prioritization, and the handling of a variety of projects and tasks simultaneously
• Create and/or modify reports, letters and presentations using Google Workspace
• Prepare and distribute agenda and minutes for meetings
• Manage two extremely active calendars with extensive rescheduling requirements
• Arrange and coordinate meetings, including all logistics
• Plan and organize travel arrangements (domestic and international), including researching and scheduling the best options, dealing with necessary changes/adjustments to the itinerary, and preparing related expense reports
• Research Projects as needed by the executives
• Email Management for both executives

Why would you join us?

• We value innovation and risk-taking. We love trying new things that align with our mission.
• We value work-life balance. Though this role will require the occasional evening and weekend to work with volunteer schedules, we put a high priority on having a work-life balance.
• We value our people. We give special attention to our staff team's growth in Jesus and our growth professionally so we aim to make these priorities.
• We are all about Jesus. Our core value is Jesus. It’s all about Jesus for us.

Final Details

Reports to: Director of Operations

Location: Waterloo, Ontario, Canada

• Salary: Open to negotiate