Executive Administrative Assistant (Ft)

Goals And Outcomes

The Executive Administrative Assistant will provide high level administrative support to the executive team in the area of executive administrative support, internal and external meetings management, event and project management, and monitoring administrative projects.

Essential Functions

• Attend meetings to record minutes.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Perform general office duties, such as filing, ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Manage and maintain executives' schedules.
• Work on special projects.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Provide clerical support to other departments.
• Prepare responses to correspondence containing routine inquiries.
• Conduct research, compile data, and prepare papers for consideration and presentation

Education

• At a minimum High School Diploma or equivalent.

Experience

• 2-3 years experience in a dynamic work environment.
• Previous experience providing executive or high level admin support.

Knowledge, Skills & Abilities

• Excellent interpersonal, communication, and organizational skills.
• Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Ability to manage multiple tasks/projects and deadlines simultaneously and to identify and resolve exceptions and to interpret data.
• Knowledge of accounting principles considered an asset.
• Extensive knowledge of Microsoft Office applications. Demonstrated knowledge of computer software applications, such as desktop publishing, project management, spreadsheets, and database management.

About Paramount Services

Paramount Service Ltd. began as Paramount Restaurant Service Ltd. over 25 years ago. Since then, the company has evolved into a full-service equipment supply and facility maintenance company based from Winnipeg, Manitoba. Our presence is focused in South West Ontario & North West Ontario, Manitoba and Saskatchewan but we have strong partnerships spanning coast-to-coast-to-coast across Canada. As part of our full-service commitment throughout the country, we employ refrigerationber, HVAC, plumbing and electrical journeymen, handymen, general labourers and we have over 600 subcontractors at our disposal. Our customer relationships are based on our performance and built on trust. As a result, our customers ask us if we can do more, and we do. From general contracting to minor service calls, landscape and parking lot maintenance, to hot and cold beverage services, equipment sales to preventative maintenance – we do it all.