Executive Administrative Assistant - Product

This hybrid position is available in Toronto ON.

GreenShield (GS) is revolutionizing the healthcare industry as part of our mission to ensure better health for all!

In 1957, our founder, pharmacist William Wilkinson, witnessed a mother sacrifice her health by forgoing her own medicine to ensure she could afford a prescription for her sick daughter. He knew there had to be a better way! He introduced North America’s first prepaid drug plan, and Green Shield was born as a not-for-profit health benefits provider that re-invested its earnings to support better health for all Canadians.

Today, we follow in the footsteps of our founder as we continue our pursuit of a better way. No longer just a traditional health and dental benefits provider, Green Shield is now the first integrated health services organization in Canada that is both a payer (offering insurance, administering benefits, and paying claims) and a provider (offering medical, mental health, and pharmacy services).

This means we can uniquely offer:

• Integration of our services, creating a seamless experience
• Improved health outcomes via preventative care and treatment, and data driven insights
• Direct access to real time professional health services
• Convenience to engage our services anywhere, anytime, effortlessly

This evolution also deepens our social mission through both financial support and the direct delivery of services to support local communities and underserved populations across Canada.

THE ROLE IN A NUTSHELL

As the Executive Administrative Assistant, you will report to the Senior Vice-President – Product and will be responsible for providing primary administrative support. You will also be responsible for providing and coordinating administrative services to the Product Executive and Management Team.

ABOUT YOU:

• You are flexible and adaptable.
• You are meticulous, take details seriously and have strong organizational skills.
• You are professional and comfortable collaborating and engaging with members of the Leadership Team and Board of Directors.
• You care about people, and you have above average interpersonal skills.
• You are willing to go above and beyond to get the job done, which may include working outside of core business hours.
• You love planning and coordinating internal and client events and can travel to several of those a year.
• You have excellent verbal and written communication skills.
• You are a self-starter and are comfortable working independently with little direction.
• Working in a fast-paced environment excites you.
• You have sound judgment regarding ethics, discretion, and privacy, always maintaining confidentiality.

IN THIS ROLE, YOU CAN EXPECT TO:

• Executive and Management Team as required. This includes but is not limited to: report creation and maintenance, project support, research tasks, preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
• Other responsibilities and projects as may be required.
• Organize internal and client events, including venue, logistics, onsite support, room set-up and document preparation.
• Partner with the Product Senior Leadership team to help support meeting strategic business objectives. Ensuring that time spent by the Leadership Team aligns with the overall business objectives.
• Provide confidential administrative support to the Senior Vice-President – Product and to other members of the Product
• Develop effective processes to assure efficient delivery of information.
• Develop and cultivate collaborative relationships with peers, members of the GS Leadership Team, and external partners.
• Coordinate meeting materials and logistics for departmental meetings, ie. arranging boardrooms, catering, presentation equipment.
• Assist in the preparation of business documents and presentations including format and content.

WHAT WE ARE LOOKING FOR

• Prior experience working with Senior Executives.
• A high level of initiative, attention to detail and accuracy.
• Excellent communication skills (verbal and written).
• Strong computer skills – extensive knowledge of Excel, Word, PowerPoint, and Internet tools.
• Sound judgment regarding ethics, discretion, privacy, and confidentiality requirements.
• Proactive, diplomatic, and confident with the ability to develop, foster and maintain relationships with a wide variety of stakeholders including members of the Executive and Management Team.
• Excellent organizational and time management skills.
• Minimum of 5-7 years of experience with a preference for industry experience.
• Post-secondary school degree or diploma.
• Ability to work independently and as part of a team.
• The ability to travel as required.
• Ability to meet deadlines and manage a variety of requirements and priorities concurrently.
• Analytical, problem solving and critical thinking capabilities.

Our purpose is rewarding, but we don’t stop there. Check out these perks:

• A flexible work schedule: The flexibility to work from home 3 days a week.
• Time to recharge: Vacation days, an end of year holiday shutdown, and even your birthday off!
• Extensive health and wellness benefits starting on day 1: We are in the health benefits business, after all!

GS supports diversity, equity and inclusion in our teams and communities, and we value the unique contributions made by all individuals. Even if your experience doesn’t align perfectly to every requirement in this posting, but you are excited about this opportunity, we invite you to apply.

Providing this information gives GS consent to use your personal information to assess your suitability for specific positions, future opportunities or for your personnel file. Your résumé will be held in strict confidence and will be viewed only by the Organization. Information may be stored outside of Canada and could be used for aggregate statistical purposes (which uses no personal identification).

We encourage applications from all candidates and will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process. Please let us know of any accommodations through [email protected]. Information received relating to accommodation will be addressed confidentially.