Executive Administrative Assistant, Marketing And Client Experience

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.
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With a continuous improvement focus, the incumbent will provide efficient and high-quality administrative support to the VP, Client Experience and Digital Channels. The successful candidate will be a self-confident, pro-active, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.
What will you do?

• Seek continuous improvement opportunities to develop new skills and keep abreast of advancing technology and tools
• Manages the budget and expenses, including signing of Statement of Work, expense reimbursement, preparing and processing invoices
• Partner with other Executive Assistants as needed and provide coverage for other EA's during vacation time/absence
• Assist with onboarding of new hires
• Support the VP’s respective teams with calendar management and other requirements as determined
• Ability to build out and leverage an internal network, especially with those who support senior leaderships
• Support the management of SharePoint site(s)
• Requires the ability to handle highly sensitive and confidential information
• May perform other duties as required
• Submit expenses on Expense Management System (Concur) on behalf of the team
• Efficiently manage all aspects of the Vice President’s short-term and long-term calendar, to ensure meetings are prioritized with internal and external clients, as well as business partners as appropriate
• Manage all travel arrangements, VISAs, and accompanying material
• Arrange visitor notices and greets visitors, if applicable
• Monitor e-mail and alerting to issues requiring immediate attention or questions requiring responses
• Efficiently plan and organize logistics for various business functions such as: team building events, town halls, workshops etc. assisting in organizing content, attendees, facilities, and presenters
• Identify documents that require review

What you need to succeed?

• Able to represent Sun Life professionally, internally and externally, and work well with partners, clients and consultants
• Excellent time management and organizational skills with ability to manage conflicting priorities is required
• Requires the ability to handle highly sensitive and confidential information
• Able to quickly learn and be proficient in understanding the overall Sun Life and Client Experience Office organizations
• Ability to build relationships and work well with partners, clients and consultants
• Ability to work independently with minimal direction and frequent interruptions
• Sound judgment with decision-making, negotiation and excellent communication skills
• 3-5 years of Executive Administrative Assistant experience supporting multiple senior leaders is preferred
• Proactively anticipate and respond to needs in a dynamic, fast-paced environment
• Experience using Concur, Excel, Word, OneNote and SharePoint is an asset; experience with PowerPoint is required
• Must possess a high level of commitment and dedication to the role and team

Notes/Unique Requirements:

• Occasional overtime or travel between locations may be required

What's In it for you?

• Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
• Flexible Benefits from the day you join to meet the needs of you and your family
• Ongoing learning, training, and coaching to grow your career
• We are honoured to be recognized as a 2022 Best Workplaces in Canada by Great Place to Work® Canada
• Competitive salary and bonus structure influenced by market range data

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.
Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.
Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to [email protected].
At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.
We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.
Salary Range:
49,200/49 200 - 81,200/81 200
Job Category:
Administrative Services
Posting End Date:
29/06/2023