Senior Administrative Assistant Jobs

Job Title: Senior Administrative Assistant
Description
The Senior Administrative Assistant will be responsible for providing administrative support to managers and other partners in the Canada office. May be entry level position with opportunity to develop professionally.
Key Responsibilities

• Manages database files
• Provide support onboarding new employees
• May track or monitor expenses for the department
• Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• Expected to use some initiative but refer more complex problems to supervisors/experts
• Maintains and organizes paper and electronic files. Ensures confidentiality
• Handles and confirms travel arrangements and processes travel expense reimbursements
• Responsible for identifying and resolving problems within established guidelines
• May greet or assist clients and/or vendors
• Composes and creates documents, spreadsheets and/or presentations
• Provides calendar support to senior managers or other partners in the department, including scheduling meetings, conferences and events
• Provides administrative support to senior managers or other partners in the department
• Works effectively as a team member but also independently

Qualifications

• Excellent oral and written communication skills are required
• 5+ years of previous administrative experience supporting senior leadership teams
• Excellent organization/administrative and prioritization skills
• Proactive approach to problem-solving with strong decision-making skills.
• Basic Functional / Financial Services Industry Knowledge is preferred
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Analytical and problem solving skills are required
• Strong work-ethic, adaptable, flexible
• Expert knowledge of MS Office suite (Excel, Word, PowerPoint and Outlook)

About Northern Trust
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
 
Working With Us
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.
 
We’d love to learn more about how your interests and experience could be a fit with one of America’s best banks and most sustainable companies! Build your career with us and apply today. #MadeForGreater
Additional Information