Senior Administrative Assistant Jobs

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

Key Duties & Responsibilities

• Monthly inspections of first aid equipment, AED functionality, and replenishment of sanitization stations
• Other duties as assigned
• Access card management – Initiate new access requests, and deactivation of surrendered cards, as necessary
• Coordinate and manage incoming mail/ courier deliveries, swiftly and accurately
• Other related general administrative duties as required
• Submit any reported deficiencies to landlord through work request system – Provide expected time of completion to original requestor and follow-up once complete
• Perform regular walkthrough of office/meeting/lunch areas and report deficiencies to landlord to remedy
• Lead and coordination locker management & assignments, furniture management requests, seating environments, fixed/ reserved seating, seating disputes, etc
• Maintain meeting rooms through set-up and clean-up, pre and post meetings, in preparation for next meetings
• Carry out the day-to-day execution of clerical duties to ensure operations are provided with administrative support
• Ensure workplace supplies are adequately stocked, including printer toner, etc
• As requested, coordinate the delivery of food and beverage services

Knowledge & Skills

• Problem solving skills
• Requires three (3) to five (5) years of administrative experience
• Ability to work independently with little or no supervision
• Self-motivated
• Effective leadership skills – may have personnel to manage
• Strong written and verbal communication skills
• Strong customer focus
• Excellent interpersonal skills
• Excellent computer skills, proficient with MS Office
• Strong time management skills and organizational skills

Licenses and/or Professional Accreditation

• None required

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

BGIS est un employeur qui respecte l'égalité des chances et nous vous invitons à postuler pour un poste chez nous ! Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d'une manière qui tiendra compte des besoins d'accessibilité du candidat en fonction de son handicap.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!