Executive Assistant – Corporate Governance Jobs

Other Knowledge, Skills, Abilities or Certifications:

Monitoring of key deliverables and upcoming accountabilities for the CEO, employing a system of proactive issue and project management

Possess strong administrative leadership and project management skills, with a demonstrated ability to manage concurrent projects under tight deadlines

Excellent organizational and time management skills

Support the CEO as required, with daily executive administrative tasks including calendar management

Oversee the management of the online Board portal, ensuring all directors are able to access and utilize all the system features

Mit dem Team arbeitest du an der Weiterentwicklung und Standardisierung des Tool-basierten Integrated Risk Management.

Du unterstützt das Team im Tagesgeschäft hinsichtlich der Pflege von Risiken, Kontrollen und weiteren Inhalten unseres GRC-Tools.

Du erstellst Dashboards und Reports für eine zielgruppengerechte Berichterstattung.

Du unterstützt bei der Planung und Koordination von Audits.

Du studierst Wirtschafts-/ Wirtschaftsrechtswissenschaften oder ein verwandtes Fach.

Du bringst erste praktische Erfahrung in den oben genannten Aufgabenfeldern mit.

Maintain current knowledge of the status of initiatives of the University.

To be well informed about the By-Laws and Act of NSCAD University, and rules of order.

To keep abreast of governance literature and governance training opportunities.

Updates lists, By-Laws, and constitutions as necessary.

Administrative oversight for the Board of Governors budget and P-card purchases for board related expenditures.

Other duties in support of the President, the President's Executive Assistant and the Board of Governors, or sub-committees as required.

Knowledge and experience in the energy and/or financial sector would be considered an asset

Knowledge and experience in Adobe products such as Acrobat, InDesign, Photoshop, Illustrator, and Dreamweaver would be considered an asset

knowledge and experience in the energy and/or financial sector would be considered an asset

Ordering supplies and maintaining the Corporate Finance area and kitchen

Post-secondary education in administration or a related field

3+ years of administrative experience

Strong experience, having played key roles or led public M&A transactions and/or capital markets transactions (public offerings/private placements by reporting issuers)

Known for your strong communications skills, both written and oral

You will provide advice to multiple teams regarding the application of securities laws and stock exchange rules to TELUS’ business

You will support the operation of our equity-based compensation plans

Proven background in securities law including governance and continuous disclosure obligations of public companies

Able to engage and interact with sophisticated stakeholders, internally and externally

Manages day to day calendar(s) of senior management

Directly supports a C16 level manager and generally supports an entire department

Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

Previous office administration experience preferably within a large and complex financial services or similar organization

Consistently demonstrates clear and concise written and verbal communication skills

Bachelor's/University degree or equivalent experience

Salary: $59,079- $73,849 per annum (Actual salary offered will be commensurate with education, experience and internal parity).

This position offers the flexibility of working both on-site and remotely within B.C.

Strong interpersonal skills including tact and diplomacy

Strong verbal and written communication skills

Solid analytical skills to input and format data within databases

Basic knowledge of accounting principles to assist in expense monitoring, budgeting and reporting.

Collaborating with the team to find and assess gaps plus provide insights and knowledge on how to progress opportunities.

3+ years related experience in SaaS sales, with a track record of quota attainment 

Previous experience managing complex sales cycles over 6 months with 3-6 buying teams.

Previous knowledge in the Corporate Security or GRC space would be a bonus, but not a deal breaker!

Experience using tools like Salesforce, Zoominfo, LinkedIn SalesNav, and Outreach

Achieve quarterly revenue targets through the acquisition of new accounts within your assigned territory.

Strong organizational and time management skills

Assist executives with administrative tasks such as calendar management, travel arrangements, and expense reports

Manage conference room scheduling and set up

Perform general administrative duties such as filing, data entry, and organizing documents

At least 2 years of experience in a receptionist role, preferably in a corporate environment

At least 2 years of experience in an administrative assistant role, with Executive Assistant proficiency

Overseeing corporate secretarial records management processes and legal entity management as well as the board calendar and follow up processes.

Knowledge of continuous disclosure requirements

Responsible for ensuring corporate governance requirements and continuous disclosure obligations are met.

10+ years of legal experience as a practicing lawyer (prior in-house experience preferred, particularly with a publicly traded company).

Extensive knowledge of corporate governance principles and best practices

Experience working with public companies

You know CIBC. You have good working knowledge of CIBC's business activities, organization structure, and executive personnel.

You’re digitally proficient. You have strong command of MS Office suite including Word, Excel, PowerPoint, Outlook.

Values matter to you. You bring your real self to work and you live our values – trust, teamwork and accountability.

What You Need To Know

Have the ability to work independently on a remote basis while connecting with an online

Minimum 2 years of work experience

Learning our system with ongoing support & training through our live streams

Learn advertising strategies through different social media and other online platforms (training provided)

Conduct phone Interviews as required.

Answer phone calls, responding to queries, and replying to emails within a timely manner.

A high level of accuracy, attention to detail, and time management skills;

Liaising with Board Chair, Committee Chairs, directors, and senior management as needed

Responsible for the Safety Management System (SMS) within the Accounting department

liaising with Board Chair, Committee Chairs, directors, and senior management as needed

Safety Duties, Accountabilities, Authorities, and Responsibilities:

CORES (Level II) certification is preferred

Provides effective management of TLC’s Board governance function including:

Leads the implementation and maintenance of TLC’s records management system

Knowledge and experience executing Rules of Order

Outstanding interpersonal skills, including the ability to lead, gain respect, collaborate, coach, persuade & influence, resolve conflict and manage relationships

Well-developed organizational competencies in strategic planning and implementation, financial management and political acuity

Advanced proficiency in Microsoft Office suite, project and board management applications