Executive Assistant, Corporate Finance

An Executive Assistant, Corporate Finance has three primary areas of responsibility:

1. acting as Executive Assistant to Partners in the Corporate Finance group;
2. providing support, primarily regarding client matters, to Associates and Analysts in the Corporate Finance group; and
3. attending to general administrative and office duties.

The duties of an Executive Assistant include, among other things:

• Acting as the main back-up for the reception desk as required
• Managing detailed schedules with conflicting priorities and timelines
• Assisting with hiring process
• Ordering supplies and maintaining the Corporate Finance area and kitchen
• Assisting the team with printing and binding needs
• Maintaining and updating various contact databases (CRM) and digital filing systems
• Preparing various reports, including expense reports
• Liaising with vendors in the creation of "deal toys" for our firm and clients
• Making travel arrangements and changes as required
• Preparing, editing, formatting, and proofreading letters, presentations, and other documents
• Handling incoming telephone calls and inquiries

Qualifications

An Executive Assistant must be personable, well presented, professional, well organized, flexible, proactive, have a positive attitude, and will possess the following skills and attributes:

• Strong written and verbal communication skills
• Exceptional attention to detail
• Capable of dealing with high profile clients in a professional and courteous manner
• Post-secondary education in administration or a related field
• 3+ years of administrative experience
• Ability to plan, prioritize, and organize work with multiple demands and deadlines
• Ability to work independently, without supervision, and take initiative
• Knowledge and experience in Adobe products such as Acrobat, InDesign, Photoshop, Illustrator, and Dreamweaver would be considered an asset
• Knowledge and experience in the energy and/or financial sector would be considered an asset
• Discretion in handling highly confidential and sensitive materials and information
• Advanced level of computer proficiency, particularly Microsoft Office applications

Application Process

Please send your cover letter and resume in a single PDF to [email protected] and reference “Executive Assistant Job Opportunity” in the subject line.

All applications received will be held in the strictest of confidence. We appreciate the interest of all applicants; however, only candidates under consideration will be contacted.