Executive Assistant Jobs

Posting End Date
July 03, 2023
Employee Type
Regular-Full time
Union/Non
This is a non-union position
Are you a highly talented Executive Assistant with the ability to communicate professionally and the desire to build relationships? Enbridge is currently looking for an Executive Assistant to be the supportive force that empowers our Executive Leadership. The ideal candidate is a problem solver with excellent interpersonal skills and meticulous attention to details. #joinourteam
What You Will Do
Independently provides administrative support to members of the Executive Leadership Team by:

• Consolidating, coordinating and variance reporting for a variety of cyclical budget documents and processes, e.g., annual and monthly budget reporting, time-sheet and vacation coding and reporting.
• Coordinating complex corporate governance and diligence compliance files/matters on behalf of the business, e.g., ELT and Board reports.
• Coordinating complex company meetings, conferences and functions.
• Arranging executive travel (domestic and international) with detailed itineraries.
• Interacting with the Executive Leadership Team (ELT), Board members and high-profile external stakeholders to provide professional support services.
• Coordinating and collating board documents for submission
• Anticipating and initiating appropriate actions to conserve the leader’s time, e.g., manage his/her schedule, manage access, screen and respond to routine and complex e-mails and correspondence.
• Managing and maintaining appropriate business files, ensuring adherence to corporate document retention policies and practices.
• Providing area-specific knowledge to achieve desired results.
• Forming strong partnerships with multiple internal stakeholders to deliver/provide value-added support.

Who You Are

• Able to manage multiple priorities under pressure.
• Character that is reliable, open, considerate and accommodating.
• Able to establish, promote and maintain good public relations internally and externally, and deal with clients in a professional and courteous manner.
• A dynamic individual who holds an administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications.
• Excellent command of the English language (both spoken and written).
• Demonstrate a high level of discretion, tact and diplomacy in dealing with senior level internal and external contacts, and highly confidential or sensitive information.
• 7 years of directly related experience performing administrative duties and providing support to senior level management.
• Able to manage relationships at all levels of the enterprise, including direct or indirect oversight of staff and/or contractors.
• Advanced knowledge of Microsoft Office Suite of tools, applicable software, company databases, enterprise structure and standard operating procedures.
• Able to work as an integral part of the Executive Assistant team.

Flex-Work
Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s Flex-Work (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options.
Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [email protected].
Information For Applicants

• Final candidates for this position may be required to undergo a security screening, including a criminal records check.
• Applications can be submitted via our online recruiting system only.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

To learn more about us, visit www.enbridge.com