Executive Assistant, Operations & Enablement

Our bottom line is different.

There's something special about working at ATB, and it's been recognized on every top employer list that matters. Maybe it's our exceptional culture where your total wellness is supported through market-leading benefits and you're free to bring your whole self to work. Maybe it's our commitment to a growth mindset and our unrelenting thirst for making it possible for fellow Albertans—even the ones who aren't our clients.

Whatever it is, you won't find a more genuine, driven and knowledgeable group of humans anywhere. We foster a culture of purpose, performance and possibilities. We engage with intense curiosity, and bring our whole selves to work, every day. We know it starts with people like you, so take a chance and start with us.

Department: Everyday Financial Services, Operations and Enablement

Job Number: REQ6500

Location: Calgary preferred

Hybrid: You'll work both remote and onsite, where time onsite is based on your job accountabilities and performance objectives

Apply by: August 13, 2023

Paygrade: G-OTH

System Title: Business Coordinator 2

# Positions available: 1

Leader: Roy D'Souza, VP EFS, Operations & Enablement

As ATB's next Executive Assistant, you will be responsible for providing specialized support to the Vice President, EFS, Operations & Enablement and their team. Your main focus will be managing the administrative functions of the executive and their team in a fast-paced environment with shifting priorities. We are looking for someone who loves nothing more than delivering exceptional service to their leader and team who takes pride in being able to build strong relationships that encourage collaboration and teamwork. You will provide a wide range of confidential executive and discretionary support in an effective and well-organized manner. The successful candidate must have experience in a dynamic environment where a high degree of professionalism, confidentiality and attention to detail is required.

You Will Find Success Based On Your Ability To

• Participate in a community of practice among your peer group that encourages collaboration, learning and efficiencies within the EFS network.
• Enjoy making things balance and reconcile, which is great, as you will be responsible for reviewing expenses and invoices, coding, submitting for payment while keeping an eye on the applicable budgets.
• Demonstrate an ability to work with several different teams, effectively managing your time and balancing multiple, sometimes changing, priorities.
• Be known as approachable, collaborative and agile. You look for opportunities to work together with others with an eye towards finding efficiencies. You have a reputation for being extremely professional, delivering exceptional customer service, all while having fun doing it!
• Create a wow experience for team members by anticipating needs and collaborating to solve business problems.
• Have excellent verbal and written communication skills that you will use when preparing a variety of correspondence of a diverse and sometimes highly confidential nature, including letters, emails, reports and presentations for audiences at all levels in the organization. This can include Executive level correspondence, communication, and reporting.
• Have a solid knowledge of business rules, processes and policies and use this to make recommendations for identifying opportunities and solutions.
• Be valued by your colleagues and customers as the knowledgeable go to person who finds answers, delivers smart, simple and helpful solutions and finds a way to get things done accurately and on time.
• Have excellent organizational skills to plan, manage and hosting team events virtually and in-person, including team livestream, team training and conferences.
• Provide coordination and administrative support to the Vice President, Operations and Enablement and team by managing administrative activities including email accounts, calendars, travel arrangements, Concur, team operational items such as technology requests, distribution lists, resources and preparing the teams for various internal and external meetings.
• Be the "glue" that holds the team together. You take care of all day to day team logistics. You are the point person for team communications and coordinating team member "life events" such as welcoming new members, celebrating milestones and creating an amazing customer and team member experience

Requirements

As the ideal candidate you possess:

• Strong oral and written business communication skills, with high attention to detail
• Proven ability to build impactful relationships across all levels of the organization
• ATB business acumen and knowledge of business rules, processes and policies is an advantage (for solutions and recommendations)
• Ability to establish and maintain superior filing and tracking systems
• Proven ability to take initiative and work independently in a fast paced environment
• Proficiency in the Google Suite of Office products, especially Google sheets, word and slides
• Strong critical thinking and problem solving skills
• Strong oral and written business communication skills, with high attention to detail; business writing an asset
• Superior organizational and time management skills, including coordinating international scheduling
• Degree in Business, or other related field of study (or relevant work experience)

At ATB, we know that as you develop in your career, you gain many transferable skills. If you believe your experience and qualities are what we are looking for, please consider applying!

Interested? If you know one of our team members, BEFORE applying, reach out to them and ask them for a referral link to help your application stand out.

Online applications are preferred. Please let us know if you require any accommodations.

Benefits

Be great. Be you. Believe.

We are dedicated to building a workforce reflective of the diversity within our communities and creating an environment where every team member has what they need to reach their potential. We encourage candidates from all equity-seeking groups to apply.

What happens next?

Thank you for applying online. If you are shortlisted for this opportunity, you will hear from us after the posting close date regarding next steps. We might ask you to participate in a digital interview or phone interview. If you require any accommodations, please let us know.

Stay in touch!

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