Executive Administrative Coordinator Jobs

Your Opportunity:

Reporting to the Vice President, Cancer Care Alberta & Clinical Support Services, the Executive Administrative Coordinator position provides senior administrative services and support to the Office of the Vice President. This position works closely with the offices of the President and Chief Executive Officer (CEO), Chief Financial Officer (CFO), various Vice Presidents, and the associated administrative teams of each, as well as the Senior Leaders and support teams of the portfolios reporting to the Vice President, Cancer Care Alberta & Clinical Support Services.

Description:

Key responsibilities include: managing the Vice President’s calendar; prioritizing appointments and proactively resolving conflicts; proactively creating and maintaining effective work-flow to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously; providing support to committees chaired by the Vice President; gathering, compiling and relaying confidential information and material; making travel arrangements; compiling the necessary background and documentation material for meetings; monitoring, tracking and negotiating timelines on all Action Requests; preparing office expense claims; managing invoices; reviewing, taking action and distributing incoming correspondence and responding directly to day-to-day phone, email and in person inquiries on behalf of the Vice President. Although this position directly supports the Vice President, it is a key conduit and support for the Director and the Cancer Care Alberta and Clinical Support Services Leadership team.

Classification: Executive Administrative Coord Union: Exempt Unit and Program: Office of the Vice President, Cancer Care Alberta & Clinical Support Services Primary Location: Seventh Street Plaza Location Details: Eligible to work hybrid (on/off site) within Alberta Employee Class: Regular Full Time FTE: 1.00 Posting End Date: 05-MAY-2023 Date Available: 01-JUN-2023 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $25.75 Maximum Salary: $43.05 Vehicle Requirement: Not Applicable

Required Qualifications:

Minimum of High School Diploma and a Post-Secondary Diploma, preferably in Office Administration/Management or Business Administration. Minimum of 5 years of experience supporting at the senior leadership level and preferably with a background in a healthcare environment. Combination of formal education, training, and experience will be considered.

Additional Required Qualifications:

Excellent knowledge of political sensitivities and the interests of diverse stakeholders. Considerable ability to stay focused, efficient, and effective in managing multiple priorities within tight deadlines. Excellent problem-solving skills and analytical thinking. Strong working knowledge of Microsoft Office software. Ability to work with a high degree of independence. Strong interpersonal skills, diplomacy and good judgment. Excellent calendar management skills, including the coordination of complex senior level meetings. Excellent written and verbal communication skills. Excellent work ethic. Attention to detail. Reliability and personal suitability must be demonstrated; Demonstrated ability to handle confidential information appropriately.

Preferred Qualifications:

Considerable working knowledge of Alberta Health Services systems and processes; department and/or divisional policies, processes and programs, and general office policies and procedures, and office software databases (Outlook, Excel, Word) in order to manage day-to-day administrative operations.