Administrative Coordinator Jobs

Description
Administrative Coordinator provides Council/Committee secretariat functions for Standing, Advisory and Quasi-Judicial Committees, and Council, as well as secretarial and administrative support to Clerk Services. The main duties and responsibilities of the position are in the areas of meeting functions and other departmental.
Job Function/Position Title: Administrative Coordinator Why is the position open? Parental leave coverage, been on leave since last September, person left last month and everyone is covering How is the work currently being done? What other resources are you using to staff this position? Who will this person be reporting to/Timesheets:
Work Hours: 35 hours, 7:30am-6pm can go until 9pm if it’s a council (2nd and 4th Mondays of the month ), minimum hours Lunch Break: 1 hour Remote/In Office (Laptop provided?): hybrid, 2/3 onsite and 1/3 on remote
Project Description/Job Duties
Reporting to the Manager, Legislative Services/Deputy Clerk, the Administrative Coordinator provides Council/Committee secretariat functions for Standing, Advisory and Quasi-Judicial Committees, and Council, as well as secretarial and administrative support to Clerk Services. The main duties and responsibilities of the position are in the areas of meeting functions and other departmental functions.
Meeting taking via typing- Meeting are usually 1-2 hours meeting- primary role Council meetings would be 5 hours (there would be a break) Setting up the meeting- virtual and in person Sometimes order food 10-15 ppl in reg meetings 20 ppl in the council Working on agendas Meeting need to be prepared Prep work for the meetings
Understanding of municipal functions/or committees
Software/Technical Skills: Icompass, Microsoft Office, asked to help with powerpoint, sharepoint (icompass is similar) preferred, Teams and Zoom,
Top 3 Requirements: Be able to work on your Someone who is resourceful Working under pressure Handling confidential information
Other Notes
Crossroad Staffing Kitchen Shared space
Requirements
MS Office
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