Intermediate Administrative Assistant Jobs

Your New Company

A leading oil and gas company is looking for an intermediate administrative assistant on a 15-month contract role working hybrid in Airdrie location.

Your New Role

Performs intermediate to advanced secretarial duties. Supports more than 1 person and will manage work through exercising judgment in approach on more complex and confidential work. Involved in managing employee records and higher responsibility with department budget.

Prepare, coordinate, analyze and report on team budgets and forecasts

Assist team members on company programs and processes (i.e., SAP, WebEx, ART, ServiceNow, LMS, MS Office)

Coordinate meetings, training, and offsite events

Create requisitions, process vendor invoices

Create/maintain/report LMS (Learning Management System) team profiles

Assist with new hires, change of status completions and maintain time entry

Prepare reports and presentations required by management

Manage and maintain confidential information

Maintain facility file structure

Prepare and submit expense reports for team

What you will need to do

High school diploma or equivalent

6 years of related administrative support experience

Strong MS Office computer skills

Preferred Qualifications

Post-secondary certification in administration

Experience with SAP and LMS

What you need to do

If you are interested in having a confidential discussion, please email me your updated resume at [email protected].