Legal Assistant, Corporate Finance

The Alberta Securities Commission is the industry-funded regulator responsible for administering the province's securities laws. It is entrusted with fostering a fair and efficient capital market in Alberta and with protecting investors. As a member of the Canadian Securities Administrators, the ASC works to improve, coordinate and harmonize the regulation of Canada's capital markets.

The role of our Corporate Finance division is to support the ASC’s goal of fostering a fair and efficient capital market. We do this by ensuring investors have access to timely, reliable, and relevant information to make informed investment decisions.

Reporting to the Manager, Legal the Legal Assistant, Corporate Finance will provide general administrative and document processing services to all members of the Corporate Finance division. The ideal candidate possesses a proven ability to successfully execute tasks that involve independent and proactive thinking, a high level of accuracy, and excellent judgement and problem-solving abilities in both novel and routine situations.

• Creating and formatting documents required by legal counsel.
• A collaborative and collegial demeanour; the ability to work with a diverse team.
• Intake of applications assigned to legal counsel or securities analysts.
• Maintaining records.
• Excellent oral and written communication skills, exceptional attention to detail, and a sense of ownership and responsibility for their work.
• Preparing presentations using PowerPoint including formatting, adding graphics and photos.
• Strong word processing and proofreading skills.
• Providing back-up support coordinating internal and external meeting as requested.
• Managing electronic files, and developing and maintaining various databases.
• Arranging for payment of invoices and responding to requests from Financial Services.
• Demonstrated strong organizational and analytical skills.
• Acting as back-up support to the Applications Support Officer
• Proofreading and checking documents for appropriate formatting, spelling grammar, and sense/clarity. Includes document version comparisons, and checking for accurate revisions.
• Data entry.
• Accessing CSA Sharepoint site as necessary and compiling and distributing consolidated electronic documents for Corporate Finance Steering Committee, Investment Funds Steering Committee, Financial Innovation Hub Steering Committee, SPC and PCC meetings.
• Providing general administrative support, such as
• Maintaining division-wide work-from home schedule, committee project lists, and monthly calendar of meetings (Commission, SPC, PCC).
• Preparing expense reports, staff development forms and out of province travel requests and maintaining records of those.
• Updating information on the CSA Sharepoint tool for projects on which ASC staff are lead or co-lead jurisdiction as required.
• Assisting Legal Counsel, Securities Analysts and other Corporate Finance staff with word processing and document drafting.
• Developing standardized templates and document numbering and formatting styles for commonly used Corporate Finance documents.
• Handling/distributing CF mail and deliveries, general filing and ordering of supplies for the division.
• Preparation and formatting of rules/instruments, policies and notices for SPC and the Commission and website publication.
• Document work including converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables, working with graphs and objects, etc.
• Creating correspondence to acknowledge receipt of application and advise filing counsel of any lacking requirements.
• Preparing expense reports, staff development forms and out of province travel requests for the CF division and maintenance of those records.
• Minimum of five years of progressive legal administrative experience in a law firm or other fast-paced, demanding professional environment.
• Legal Assistant diploma or certificate, or equivalent experience.
• Proofreading documents.
• The ability to handle multiple demands while being highly adaptable and responsive to changing priorities.
• Proven computer skills, particularly in MS Word, Excel, PowerPoint, Adobe, Outlook, Zoom, MS Teams and other technology, and experience with client relationship management software.
• Compiling multiple documents to create electronic .pdf binders and tables of contents.