Legal Assistant – Corporate Records Jobs

Advanced working knowledge of EnGlobe and iManage or equivalent database or document maintenance systems

Working with a team of Legal Assistants to provide administrative support to the team of Corporate Secretariat Law Clerks

A minimum of 3 years of experience working in a law firm or office. Corporate experience is an asset.

Excellent written and verbal communication skills

Advanced word processing skills such as Word, Excel, PowerPoint and Visio

Demonstrated organizational skills and attention to detail

· Manage administrative responsibilities, including organizing and upkeeping digital files, records, and correspondence, ensuring follow-up.

Completed a college level Legal Assistant, Law Clerk or Paralegal diploma.

Minimum of 5 years corporate commercial legal work experience in a law firm or in-house environment.

Superior communication, writing and grammatical skills.

Ability to manage and prioritize a variety of tasks concurrently.

· Manage various administrative tasks for the legal department.

Experience with a document management system is an asset.

Filing and bring forward management.

Strong knowledge of MS Word, and Outlook.

Knowledge of ALF and BC Online.

Knowledge of Aderant accounting software, ILRS and Citrix is an asset.

Legal Assistant or Paralegal diploma is preferred.

Have advanced organizational skills and have the ability to manage multiple files at once.

Excellent communication skills and the ability to interact professionally with clients, lawyers, and officials.

Computer skills and the ability to pick up new technologies quickly.

Remote work from anywhere in Ontario.

SAUVÉ is an equal opportunity employer and accommodates people with disabilities throughout the recruitment and selection process.

Prepare, review and proofread correspondence and legal documents.

5+ years of experience closing commercial real estate transactions

2+ years of experience in residential real estate is an asset

Experience with Conveyancer software is considered an asset

ALF experience is an asset

Excellent communication skills interacting with clients by telephone and in person

Full knowledge of Microsoft Office programs such as Word, Excel and Outlook

Prior records management experience in a business to business environment

Enter and update data into the records management system

Supports the Records Management Administrator’s duties

2-3 years of relevant experience. An equivalent combination of education, training and experience may be acceptable

Strong typing and data entry skills

Manage requests by (email/telephone inquiries)

Creating correspondence to acknowledge receipt of application and advise filing counsel of any lacking requirements.

Assisting Legal Counsel, Securities Analysts and other Corporate Finance staff with word processing and document drafting.

Developing standardized templates and document numbering and formatting styles for commonly used Corporate Finance documents.

Maintaining division-wide work-from home schedule, committee project lists, and monthly calendar of meetings (Commission, SPC, PCC).

Legal Assistant diploma or certificate, or equivalent experience.

Minimum of five years of progressive legal administrative experience in a law firm or other fast-paced, demanding professional environment.

$47,816.46 - $56,962.84; depending on qualifications and experience.

Prepares records for Records Information Manager review of historical records for potential employees/students/volunteers

Coordinates Clinical Consultation meeting chaired by the Records Information Manager and records minutes of each meeting

Ensure the effective implementation of other duties and special projects as determined by the Records Information Manager.

Experience working within Child Welfare and/or Indigenous Child-Wellbeing setting would be considered an asset.

Have knowledge of standard office procedures.

Overseeing corporate secretarial records management processes and legal entity management as well as the board calendar and follow up processes.

Knowledge of continuous disclosure requirements

Responsible for ensuring corporate governance requirements and continuous disclosure obligations are met.

10+ years of legal experience as a practicing lawyer (prior in-house experience preferred, particularly with a publicly traded company).

Extensive knowledge of corporate governance principles and best practices

Experience working with public companies

Experience working in a disability management company or health field is a definite asset

Knowledge of and experience working with SmartSimple; Quick Books an asset

Minimum of two (2) years of experience in an administrative environment

Computer savvy and possessing advanced skills in Microsoft Office (Word, Excel, PowerPoint, etc.).

A high degree of attention to detail, organizational and multi-tasking skills in a busy and fast-paced work environment

Strong verbal and written communication skills

Document management, including proofreading and editing forms of legal documents such as Share Certificates, letters, memos and other practice specific documents;

2+ years related experience, preferably within a legal professional services firm;

Maintaining both physical client records and electronic client records in our Corporate Services database, EnAct (soon to transition to MinuteBox);

Providing backup support when other Legal Assistants are absent, at capacity, or dealing with tight deadlines; and

Legal Assistant diploma or post-secondary degree/diploma in Office Administration;

Intermediate proficiency in MS Office applications including Word, Adobe, Outlook, Excel and PowerPoint;

You hold a College Diploma in office management, business administration or equivalent;

You have more than 5 years of relevant experience or equivalent combination of education and experience;

You are flexible and can manage rapidly changing and time-sensitive demands;

Accomplish various administrative tasks which will require a good understanding of the business activities and department practices;

Coordinate agendas, schedule meetings (internal and external), support material preparation and attend to logistics;

Draft certain documents and coordinate various signatures;

Preparing standard templates for frequent transactions and conducting version control of existing document.

Work with relevant stakeholders within the team to understand business issues involved in drafting and negotiation of contracts.

Keeping self and team updated with the legal and regulatory changes.

Legal research and analysis to align business operations accordingly.

Transaction structuring for new business ventures being evaluated by the Company.

Highlighting risks and mitigates to business teams.