Legal Assistant, Corporate Secretariat

The Legal Assistant will work with a team of Legal Assistants according to general instruction and standardized procedures, to provide assistance and support to the OMERS Corporate Secretariat Law Clerks on all matters related to the smooth and successful functioning of the team, as well as with assisting other OMERS Corporate Secretariat and Legal Division staff members, as necessary.

The strictly confidential nature of many activities will require the Legal Assistant to exercise high co-ordination, judgment and initiative in order to support multiple individuals and complex activities on behalf of the OMERS Corporate Secretariat.

As a member of this team, you will be responsible for

• Providing clerical support such as Minute Book filings, in addition to updating or maintaining information and/or documentation in corporate databases according to internal records management policies for both paper and electronic formats
• Assisting other Corporate Secretariat, Corporate Counsel and Legal Division staff members, as necessary
• Providing a full range of word processing and document production support in editing, formatting, proofreading and printing materials using Word, Excel, PowerPoint and DocuSign
• Working with a team of Legal Assistants to provide administrative support to the team of Corporate Secretariat Law Clerks
• Maintaining a tickler or reminder system and following up on assigned tasks, as well as a team calendar
• Proactively drafting routine correspondence and corporate documentation using legal precedents
• Contributing to the Corporate Secretariat group by scheduling meetings and appointments or events and/or presentation materials as necessary
• Handling confidential material with discretion
• Working independently with a minimum of supervision
• Generating routine database reports, charts and editing organizational charts
• Preparing expense accounts, including allocating pre-determined cost codes to accounts and invoices
• Working with the team to expedite workflow, including prioritizing and coordinating competing tasks and deliverables

To succeed in this role, you must have

• Demonstrated ability to work as a team player, in a professional and courteous manner
• Advanced word processing skills such as Word, Excel, PowerPoint and Visio
• The ability to work under pressure, while maintaining professionalism
• Experience working as a member of a Corporate Secretarial team is an asset
• A degree from a college legal secretarial or legal assistant program
• The ability to co-ordinate multiple tasks with a high level of initiative and minimum direction or supervision
• Excellent written and verbal communication skills
• A minimum of 3 years of experience working in a law firm or office. Corporate experience is an asset.
• Advanced working knowledge of EnGlobe and iManage or equivalent database or document maintenance systems
• Demonstrated organizational skills and attention to detail
• The ability to recognize issues and resolve or escalate them

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Our story

Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $127.4 billion in net assets as at June 30, 2023. OMERS is a jointly-sponsored pension plan, with more than 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.