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Legal Assistant - Tax
Company | McCarthy Tétrault |
Address | Toronto, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Law Practice |
Expires | 2023-08-27 |
Posted at | 9 months ago |
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
- Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
- Updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports. Updating contact names and addresses in the client database on a regular basis.
- Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
- Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process. Working with Finance to coordinate new Client and Matter openings (KYC);
- Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed. Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
- Other duties as assigned.
- Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
- Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Capacity to perform duties with speed and accuracy.
- Ability to follow-up on files and delays with minimal supervision.
- High level of discretion and confidentiality.
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
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