Legal Assistant - Document Specialist (Evenings)

About Us:

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Toronto office is currently recruiting for a Legal Assistant – Document Specialists to work evenings in the Document Production Department. This role requires a candidate who has excellent interpersonal skills, the ability to take initiative, and work with minimal supervision as well as work as part of a team.

The successful candidate will be responsible for:

• Printing and sorting documents.
• Scanning closing book documents to PDF and creating electronic version.
• Transcribing documents including letters, memos, and correspondence or copy-typing handwritten notes.
• Drafting and preparing correspondence for professionals using precedents.
• Correcting/Formatting corrupted documents
• Applying proofreading and editing skills to documents and correspondence.
• Troubleshooting technical issues with documents.
• Revising documents as per professionals' mark-ups.
• Converting documents from various versions to Word using styles and cross-references.
• Providing support to lawyers, articling students, law clerks and staff as required and requested.

The successful candidate must have the following education, experience and/or demonstrated skills:

• Proficient in MS Office 2007.
• Ability to take initiative, work with minimal supervision as well as work as part of a team.
• College Diploma in Legal Administration.
• A minimum of 5 years as a legal assistant/document specialist in a similar environment.
• Ability to manage multiple priorities, meet deadlines and exhibit sound judgment.
• Strong administrative and organizational skills as well as above average attention to detail.
• Excellent interpersonal skills and very customer-service oriented.
• Exceptional communication skills.
• Ability to work well with all types of personalities and levels of responsibility.
• Ability to work under pressure, be flexible and adapt to changing situations easily.
• Advanced computer skills in Microsoft Word, Excel and PowerPoint, Visio, Kofax, Adobe Professional, iPro Eclipse, Internet applications and digital dictation software.

Employment Type: Permanent, Full-Time - Fully Remote

Monday – Friday - Evenings: 2pm onwards (7 hours shifts, 1 hour break) – Flexible

What we offer:

• Employee referral bonus.
• Diversity and Inclusion Centric Culture
• Competitive compensation + Extended Health & Dental Care
• A business casual dress code (client/day specific)
• A hybrid work environment
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• Education/tuition allowance
• RRSP Matching Program
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• Fitness Reimbursement Program

Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. We encourage applications from all qualified individuals and will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests. .

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.