Ab Legal Assistant (Insurance Defense)

AB Litigation Executive Assistant (Hybrid Remote - 3 days in office)

Work with the best. A team Downtown.

Our Client, an awarded and well-recognized law firm, is seeking an AB Legal Assistant to provide support to a Managing Partner - friendly and respectful.

The firm offers a great working environment - collegial and warm - making you feel right at ‘home’. They also offer a competitive salary, benefits, hybrid remote work model, perks and more - apply now!

Salary: Up to $68K++

Key Responsibilities

• Assist lawyers to ensure their time is recorded daily in PCLaw as needed
• Schedule, monitor and maintain calendars and meeting deadlines
• Check correspondence, attachments, documents, reports, presentations, faxes etc. produced by legal support before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate
• Use effective systems to ensure that both short and long term tasks are completed within required timescales
• Liaise with administrative support on behalf of lawyers as required
• Documents and follows up on actions required to manage lawyer’s practice and to meet established deadlines
• Arrange for travel bookings and related details
• Type urgent/short/confidential correspondence and emails
• Keep cases organized by establishing and maintaining digital and physical files
• Remind lawyers of upcoming deadlines on a daily basis
• Arrange client meetings
• Deal with basic client queries and general administration
• Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
• Arrange for files to be opened and closed, supervise general filing requirements and record keeping
• Support lawyers in marketing activities including involvement in preparation of pitches and presentations
• Become an active part in the care of clients and be familiar with contacts/clients
• Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and external
• Provide marketing and client project management support
• Arrange photocopying, printing, organizing couriers, sending out of letters, faxes etc.
• Files documents and email attachments in client folder for ease of review
• Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out of the office
• Enter, maintain and update client details and relevant information in our computer systems
• Review files and transfer inactive materials to storage according to Firm guidelines

Qualifications

• Have a positive approach to daily tasks and have a solutions-focused approach to challenge
• Able to quickly build confidence, respect and trust with others
• Strong knowledge of civil litigation practice and procedures, and the Rules of Civil Procedure
• Conscientious, approachable and professional
• Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm
• Excellent communication skills, organizational skills, and team oriented
• Flexible, dependable and able to take the initiative
• 1+ years of experience supporting multiple lawyers in a AB law practice preferred
• Strong organizational/proof-reading skills with the ability to manage multiple priorities
• Able to remain calm under pressure and work to tight deadlines
• Excellent attention to detail

How to Apply: To apply, please forward your resume to Ben at [email protected]

Ben Higham

B.S., JD., LL.M.

Managing Partner

Cartel Inc.

One, First Canadian Place, Suite 2550

100 King Street West

Toronto, Ontario, Canada M5X 1A4

Tel. 416.359.1983

URL. www.cartelinc.com

Toronto | Vancouver | Montreal | Halifax | Calgary | Ottawa

https://clearlegaljobs.com/job/6810/legal-assistant-insurance-defense/