Legal Assistant, Securities (Hybrid)

The successful candidate will independently manage the daily activities of a team of Law clerks in our Securities practice group. They will have a strong work ethic, be collaborative, professional, adaptable and positive and interested in their work.
Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This will be a hybrid role.
At Fasken, Success Means

• Approaching your work with agility and the willingness to learn and utilise new technology
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment
• Treating sensitive and confidential matters with discretion and diplomacy at all times
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community

Primary Responsibilities

• Ensuring all physical and electronic filing is organized and up to date on a regular basis.
• Delegating tasks to, and coordinating with, other administrative departments.
• Handling all administrative duties such as email and calendar management, coordinating meetings, Processing incoming and outgoing mail, preparing expense reports, reconcile VISA tracking spreadsheets, processing of invoices and disbursements.
• Providing backup coverage in the absence of other assistants.
• Other duties, as assigned.
• Preparing and maintaining a bring-forward system as well as providing appropriate reminders.
• Under legal professional supervision, preparing initial drafts of correspondence, documents based on precedents and/or instructions.

Required Knowledge And Experience

• Experience with SEDAR, SEDI, the Ontario Securities Commission and the National Registration Database would be an asset.
• In-depth understanding of business and legal terminology.
• Completion of a post-secondary Legal Assistant or Law Clerk course
• Strong technical skills using MS Office
• Minimum 1 year experience working in a law firm
• Experience working with 3E, Worksite DMS, Corplink

Supervision
This role has a dual reporting relationship with the Law Clerks in the share and the Manager, Legal Assistant Services.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. A reference check will also be conducted.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.