Legal Administrator Jobs

Legal Administrator

Client: Utilities

Role: Administrator

Pay Rate: Range

Duration: 6 month contract

Location: Hybrid – Based in Toronto, Ontario

Your New Company

Reporting to the Supervisor, Office Administration, the Administrator is responsible for providing timely administrative support to multiple Directors/Managers and the day-to-day activities within the Operation groups. The Incumbent is expected to behave ethically and follow the established code of business conduct, policies and internal control procedures, laws and regulations governing . Successful candidates must possess the following competencies and will be pre-screened for those marked with a , prior to the interview portion of the selection process. Competencies are listed in order of significance.

Your New Role

• Administrative support to the Lead, Legal Services, Commercial on major projects including records management, audit requirements, electronic data room, compliance site, disclosure committee and policy administration.
• Assist with the MCRS programs associated with the Legal Department inclusive of updating and tracking MCRS activities.
• Invoice processing for the Legal Department using Ellipse accounting system.
• Co-ordinates divisional projects including project tracking, co-ordination with participants and reporting.
• Liaise with business units, third parties and customers on various legal matters.
• Organize meetings and other business functions.
• Preparing and revising various legal documents, forms, reports, letters, memoranda, charts and other confidential correspondence.
• Administrative support for the Director, Legal Services and Corporate Secretary with corporate governance and Board matters including the preparation of relevant documents, presentations and maintenance of minutes, charters and reports.
• Administrative assistance to the Manager, Commercial Law on commercial files and major projects.
• Receives incoming correspondence and inquiries on behalf of the Regulatory Affairs Departments, acting as the main point of contact for the input/output of documentation.
• Maintaining the Legal Department central files of contracts and memoranda and updating the database of contracts.

What You’ll Need to Succeed

• Three (3) years of administrative experience, preferably in an operational and/or utility environment.
• Actively listens using open and probing questions and summarizes to confirm understanding.
• University degree in Business Administration or related field ✓ One (1)
• Ensures accuracy of work and keeps records and documentation up to date; follow-up on activities, processes and procedures when supporting others.
• Gathers relevant information systematically and considers a broad range of issues or factors before reaching a decision.
• Exercises discretion for organizational, employee and client confidentiality.
• Highly proficient in the Microsoft Suite applications (PowerPoint, Excel, Word) with a strong knowledge in the use and functionality of Outlook.
• Enhances quality of work by eliminating unnecessary work and seeks to simplify processes.
• Demonstrates self-motivation; proactively anticipates others’ needs, finds innovative and creative solutions to solve problems and gets work don with little direction.

What you'll get in return

Experience in reputable company with a competitive pay.

What you need to do now

If you're interested in this role, forward an up-to-date copy of your CV at [email protected]. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.