Receptionist/Office Administrator Jobs

Job Title: Receptionist/Office Administrator

Reports to: CFO

Type: Full-Time, Permanent

ABOUT US

Montez Corporation is an integrated multi-asset real estate investment, development and asset manager investing on behalf of institutional investors and several Fortune 500 companies’ pension plans.Montez currently asset manages over 25 million square feet and approximately $7 billion of real estate. The two primary focus areas are income / value-add investments and development projects across retail, office, industrial, multi-family and mixed-use asset classes. We are committed to integrating environmental, social, and governance (ESG) principles into our investment strategies.

We are a group of 25 real estate and business professionals who are passionate in the work that we do.

Visit https://www.montezcorp.com for more information.

POSITION OVERVIEW

We are seeking a highly organized and proactive individual to join our team as a Receptionist/Office Administrator. You will be the first point of contact to callers and visitors to our office. In this role, you will also provide comprehensive administrative support and ensure the smooth day-to-day operations of the office. This position requires strong multitasking abilities, excellent communication skills, and the ability to work effectively in a fast-paced environment.

RESPONSIBILITIES

Reception:

·Greet and welcome visitors, answer phone calls, and direct inquiries to the appropriate person or department.

·Manage incoming and outgoing mail, courier services, and package deliveries.

Office Administration:

·Maintain inventory of office supplies and place orders as necessary.

·Liaise with vendors to ensure timely delivery of supplies and negotiate favorable pricing.

·Assist in preparing boardrooms for meetings, including arranging seating, audiovisual equipment, and necessary materials.

·Send calendar invites to participants and handle any catering requests for meetings.

·Assist with banking activities, including assisting Controller in cheque processing and mailing

Employee and Executive Support:

·Assist with the administration and enrollment process for health insurance, retirement plans, and other benefits.

·Coordinate the onboarding process for new employees, including setting up workstations, ordering equipment and supplies, and arranging necessary training.

·Coordinate and book travel arrangements for employees, including flights, hotel accommodations, car rentals, and dinner reservations.

·Ensure all travel arrangements adhere to company policies and budget guidelines.

·Arrange meetings for executives, including making reservations and coordinating with external venues or catering services.

·Process executive expenses, ensuring accuracy and compliance with company policies.

This job description outlines the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. The successful candidate may be asked to perform other tasks as needed to support the efficient functioning of the organization.

QUALIFICATIONS

·High school diploma or equivalent. Additional certifications or training in office administration or related field is an asset.

·Proven experience in an administrative support/reception role, preferably in an office management capacity.

·Proficient in using office productivity tools (e.g., Microsoft Office Suite) and comfortable learning new software platforms.

·Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

·Strong attention to detail and accuracy in all work.

·Outstanding communication and interpersonal skills, both written and verbal.

·Ability to maintain confidentiality and exercise discretion when handling sensitive information.

·Demonstrated problem-solving abilities and the capacity to adapt to changing priorities.

WORKING ENVIRONMENT

·General office environment, based in Toronto

·Montez Corporation is primarily an office culture but embraces a flexible work environment to assist with balancing work and personal lives.

·Extended time spent working on a computer

·Flexible hours, available to work outside of normal business hours when necessary

HOW TO APPLY

Montez Corporation provides a competitive compensation package and a rewarding work environment.

Interested applicants are asked to submit a PDF of their resume and cover letter indicating salary expectations to [email protected]

We are committed to making our recruitment process accessible to all candidates and provide accommodations upon request.

We thank all applicants for their interest to work at Montez Corporation; however, only those selected for interview will be contacted.