National Office Administrator Jobs

We are urgently hiring an National Office Administrator for our Toronto client, a privately owned and operated company since 1985, building on a history of excellence, representing many of the world’s most beloved automotive brands. The ideal Candidate would be responsible for all general administration, as well as all clerical and coordination aspects, in relation to the National office and its executive team.

Compensation and Benefits:

• $75,000 per year

• Employee pricing vehicle purchase program

• Job-specific coaching and training programs

• State-of-the-art, mobile-accessible employee HR system

• Comprehensive health and dental plans

• Employee wellness and assistance programs

• Robust employee pension plan

Responsibilities:

• Greeting visitors, answering incoming calls and handling general office inquiries

• Scheduling of executive calendars, office meetings, teleconference calls, offsite meetings and other events including associated event requirements

• Compilation and distribution of monthly executive reporting and other ad-hoc reporting, as required

• Compile and distribute minutes of department and other meetings

• Assist with the preparation of slide material for presentations and executive meetings

• Coordinate the booking of travel and related requirements for the executive team

• Tracking of accounts payable invoices, obtaining approvals and forwarding to accounting for payment

• Preparation and submission of executive team expense reports, as requested

• Managing the booking of boardroom calendars

• Maintain tracking of National team attendance and vacation absences

• Maintaining and ordering office supplies

• Manage all inbound and outbound couriers

• Preparation of ad-hoc reports as required

• General filing and other miscellaneous work as required

• Prompt handling of corporate inquiries

• Prompt handling, response and forwarding of any customer service-related matters

• Other responsibilities as determined by management

Requirements:

• Must have a minimum of five years of working experience

• Must have a Bachelor’s Degree or equivalent experience.

• Must possess strong interpersonal skills with the ability to effectively interact with all levels of employees including executive management

• Must possess strong proficiency with all MS Office suite of products, specifically PowerPoint

• Must have excellent written and verbal communication skills

• Must have a high level of accuracy and personal initiative

• Must act with discretion and maintaining confidentiality

• Must have a sound organizational ability and high attention to detail

• Must have the ability to work in a fast-paced, high-pressure environment

• Must have the ability to take ownership of tasks and deliver high quality results

• Must have the ability to work in a team environment to achieve common goals

• Bi-lingual (English and French) language skills are considered an asset, but not required