Legal Assistant, Corporate Services

Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms, offering market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties. We are a community of committed, talented, hardworking professionals who are motivated by exceeding our clients’ expectations, with a law firm culture that is second to none.

We are currently seeking a Legal Assistant to join the Corporate Services Section. This position will provide practice management support to our Corporate Services Law Clerks, assisting them in providing exceptional client service. The successful candidate will have strong time management skills with the ability to handle competing priorities.

Specific responsibilities include:

• Providing backup support when other Legal Assistants are absent, at capacity, or dealing with tight deadlines; and
• Coordinating firm resources including working with support departments and other legal assistants to ensure required actions are completed in a timely and efficient manner;
• Email, phone & calendar management, including liaising with clients, scheduling appointments, arranging conference calls, booking facilities and other meeting requirements i.e. meals, audio visual equipment etc;
• Maintaining both physical client records and electronic client records in our Corporate Services database, EnAct (soon to transition to MinuteBox);
• Timekeeping & accounting including entering and finalizing dockets, preparing Workflow forms and further documentation related to cheque requisitions, AMEX statements and other accounting procedures and liaising with Finance regarding client billings;
• Other duties as assigned.
• Document management, including proofreading and editing forms of legal documents such as Share Certificates, letters, memos and other practice specific documents;

The ideal candidate possesses:

• 2+ years related experience, preferably within a legal professional services firm;
• Legal Assistant diploma or post-secondary degree/diploma in Office Administration;
• Intermediate proficiency in MS Office applications including Word, Adobe, Outlook, Excel and PowerPoint;
• Proficiency in role-specific software including EnAct an asset; and
• Solid written & verbal communication skills, a self-starter with a strong work ethic, and a team player with excellent client service skills.

Please note that in light of Goodmans LLP/Goodlaw Services Limited Partnership’s COVID-19 vaccination policy, applicants who receive a conditional offer of employment from the firm will be required to provide proof of being fully vaccinated with all required doses of a COVID-19 vaccine approved by Health Canada. Individual requests for accommodation will be considered on the basis of medical grounds and/or because of creed/religion.

Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact [email protected].