Manager, Executive And Governance Support

Alzheimer Society of Toronto

The Alzheimer Society’s vision is a world without Alzheimer’s disease and other dementias.Our mission is to alleviate the personaland social consequences of Alzheimer’s disease and related dementiasand topromote research.

OUR VALUES

Collaboration Accountability Respect Excellence

The Alzheimer Society is an equal opportunity employer, and we are dedicated to building a workforce that reflects the diversity of our communities in which we live and serve.We are also committed to inclusive, barrier-free recruitment and selection processes in accordance with the Human Rights Code and AODA and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Manager, Executive and Governance Support

Reports to:Chief Executive Officer

Supervises:n/a

Job Summary

Reporting to the Chief Executive Officer (CEO), the Manager, Executive and Governance Support will be responsible for providing executive administration and organizational support to the CEO, Senior Leadership Team (SLT) members, and the Board of Directors as required.

The successful candidate will be a self-confident, creative, innovative thinker with superior organizational skills and will demonstrate a high regard for confidentiality.This role is expected to take on special projects as assigned.

Essential Duties and Responsibilities:

Executive Administration:

• Correspond on behalf of CEO with Board Members, key stakeholders, and associated personnel
• Support SLT and Managers meetings as required
• Monitoring of key deliverables and upcoming accountabilities for the CEO, employing a system of proactive issue and project management
• Coordinate various business functions, including off-site locations, and create presentation materials for a variety of audiences.
• Preparation of supporting materials for executive leadership's meetings and deliverables
• Monitor correspondence, primarily email inbox and paper documentation, reviews content, checks deadlines and handles on recipient's behalf, where possible
• Plan and oversee coordination of logistical planning for meetings and appointments, both onsite and offsite, as well as the schedule of events for the CEO.
• Supporting to conduct various meetings on virtual platform - Zoom & MS Teams.
• Support the CEO as required, with daily executive administrative tasks including calendar management
• Monitor calendar, arranges appointments and meetings and manages the conflicting demands and changes to schedules
• Maintaining all staff contact lists and organizational contracts

Governance Support:

• Prepare minutes of all meetings, including the development and tracking of action items
• Prepare meeting agendas for all board and committee meetings, ensuring all items are including according to the BOD workplan
• Oversee the management of the online Board portal, ensuring all directors are able to access and utilize all the system features
• Plan and execute the Annual General Meeting, including managing the notice period, building of the agenda and supporting documents and meeting details
• Manage all meeting details, including travel and catering, as required
• Act as the primary liaison with the Alzheimer Society of Toronto (AST) Board of Directors, including communications on governance items, and providing governance support to Board members and committees

Job Qualifications

Education:

• Post secondary degree or equivalent from an accredited college or university
• An equivalent combination of training, education and experience will also be considered.

Experience:

• Three to five years of direct experience in an executive support capacity
• Proven track record of supporting a Board of Directors and the Board committees

Other Knowledge, Skills, Abilities or Certifications:

• Exceptional computer skills with good working knowledge of MS Office, and surveying applications.
• Excellent attention to detail
• Excellent writing skills for various communication channels
• Ability to maintain confidentiality and meet deadlines.
• Possess strong administrative leadership and project management skills, with a demonstrated ability to manage concurrent projects under tight deadlines
• Supervisory training or equivalent experience in managing staff considered an asset
• Ability to work as a team member
• Strong client orientation with client-friendly problem resolution skills
• Ability to take initiative and use independent judgment to solve and/or respond to requests for information
• Excellent organizational and time management skills
• Superior communication skills

Commitment to Equitable Recruitment

The Alzheimer Society recognizes the value and dignity of each individual and ensures everyone has genuine, open, and unhindered access to employment opportunities, free from any barriers, systemic or otherwise.We are dedicated to building a diverse and inclusive work environment, where the rights of all individuals and groups are protected and all members feel safe, respected, empowered, and valued for their contributions.

Our values include justice and connection and are the guideposts we use for decision-making of all kinds.We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality.

We are committed to inclusive, barrier-free recruitment and selection processes in accordance with the Human Rights Code and AODA.The Alzheimer Society welcomes those who have demonstrated a commitment to upholding the values of equity and social justice and we encourage applications from First Nations, Inuit and Métis, Indigenous Peoples of North America, Black and persons of colour, persons with disabilities, people living with dementia, care partners and those who identify as LGBTQ2S+.

We thank all who apply, but only those selected for an interview will be contacted.

Please submit your resume and cover letter to: [email protected]

Please include the ‘Job Title’ in the subject line.

Closing Date:August 31, 2023