Reception Administrative Assistant Jobs

Poulus Ensom Smith LLP has an opportunity for a Reception/Administrative Assistant position in our growing litigation boutique, specializing in complex commercial and securities litigation.

We are focused on finding the right person to add to our team. Our ideal candidate is capable and eager to support our busy administrative team on a variety of daily tasks and is committed to contributing to a positive and cohesive work environment.

Responsibilities

·Greet and direct couriers, clients, and general public

·Answering, redirecting and returning phone calls and messages on the main line

·Assist in the planning and preparation of meetings, conferences, and conference telephone calls

·Receiving, scanning and distributing mail and deliveries

·Arranging for documents to be served correctly as directed by the responsible lawyer

·Report and record office maintenance and inventory issues

·Scanning, copying and preparing documents

·Maintains the cleanliness, order and inventory of the kitchen and central services

·Other administrative duties as assigned

·Basic accounting data entry such as payables and disbursements

·Collecting and saving invoices and receipts

·Bank runs

Qualifications

·Completion of Secondary School

·Fluent in writing, reading and speaking English

Preferred

·Advanced knowledge of Microsoft Office Word and Outlook

·Professional verbal and written communications skills

·Ability to work well in a close team environment

·Excellent interpersonal skills

·Attention to detail and high level of accuracy

·Prior experience with bookkeeping or data entry

·Previous experience in an office setting

·Ability to multitask, establish priorities, work independently and meet objective with minimal supervision

·Desire to learn and assume additional responsibilities as time progresses

We offer a competitive salary and benefits package.

Please send your cover letter and resume to us at [email protected]. While we thank all applicants for their interest in our firm, we advise that only those candidates selected for interviews will be contacted.