Hr & Payroll Administrator Jobs

HR Payroll Administrator

About Us

The Calgary Drop-In and Rehab Centre (“the DI”) is a low-barrier, housing-focused shelter that serves some of the city’s most vulnerable people. At the DI, we focus on providing a person’s basic needs, while doing everything possible to find them a permanent, safe home that meets their individual needs. There is no greater contribution you can make to another person’s path of recovery and wellness than an ongoing, consistent, positive relationship of respect and kindness. The DI works within the core values of housing first, trauma-informed care, and harm reduction to support staff and guests.

Position Summary

Reporting to the Senior Manager, Human Resources, the HR &Payroll Administrator will be an integral part of the HR team. You will be responsible for the accurate and timely processing of HR, payroll and benefits information. You will perform data entry, filing, as well as ensuring relevant HR information is kept up to date. You will work closely with the HR and Payroll team members, building collaborative working relationships and working proactively to resolve issues that may arise. You will conduct yourself in a professional manner, be a trusted representative of the DI and provide exceptional service.

Time Commitment

This is a full-time position comprised of normal business weekday hours, however there will be requirements to be available and flexible from time to time outside normal business hours as the need arises. Schedule may be altered at the discretion of management.

Job Duties And Responsibilities

• Complete filing and scanning weekly
• Complete payroll data entry in Dayforce such as garnishments, payroll elections, auto deposit and tax information, etc.
• Accurate data entry into Ceridian Dayforce (hires, terminations, changes)
• Support the HR advisors and Coordinator, Payroll & Benefits in administering benefit programs
• Review time sheets for work hours and paid time off accuracy
• Maintain employee payroll files and electronic profiles in Dayforce
• Participate and learn updates to processes and to ensure they are efficient and support providing the best possible service to employees
• Must be willing to participate in identified audits and projects as well as other administrative tasks as required.
• Assist Payroll & Benefits Coordinator Process payroll through semi-monthly payroll cycles for approx. 400 hourly and salary paid employees
• Ensure hours are categorized and allotted to the correct program codes
• Keep up to date with current government rules and regulations
• Respond to employee and government inquiries regarding payroll

Required Competencies And Qualifications

Education and Experience:

• Energetic and self-directed, with effective time management and organizational skills including the ability to deal with several priorities at the same time
• 2-3 years of HR or payroll processing experience
• Proficient in Office 365 and MS Office with intermediate level excel skills
• Must demonstrate initiative and work autonomously
• Excellent communications skills, both verbal and written
• Eager to learn new systems and adopt improved best practices
• Strong strategically focused analytical skills with a high degree of due diligence and common sense
• A certificate in HR and Payroll Administration or a diploma or degree in in a relevant field (business administration, accounting, etc.) would be considered an asset
• 1-2 years experience with Dayforce or a similar web-based payroll platform is preferred
• Working towards or completion of the Payroll Compliance Practitioner (PCP) certification is also an asset

Skills and Abilities:

• Resilience, stress tolerance, and ability to remain composed when dealing with emotionally charged or stressful situations.
• Acceptable of industry risks, including contact with bodily fluids.
• Resourceful and knowledgeable about community resources and social support systems.
• Exceptional interpersonal, conflict resolution, and negotiation skills.
• Well organized with the ability to plan work, cope with conflicting work pressures, establish appropriate priorities, and meet deadlines
• Excellent strategic analytical and problem-solving skills.
• Experience working in a 24/7 operation would be an asset.
• Ability to make sound decisions based on information provided and employ critical thinking where information may not be clear.
• Ability to self-direct and work with minimal supervision, manage time and multiple tasks to accomplish a variety of assignments with conflicting priorities with competing demands
• Well-developed communications skills with the ability to relate effectively with a wide range of people, positively influencing outcomes and obtaining cooperation
• Strong time management and organizational skills, with the ability to manage multiple priorities simultaneously.
• Must be able to objectively assess a multitude of situations, work with the business to influence leaders/decision makers to yield positive impact to the business
• Willingness to learn new systems and adopt best practices
• Ability to use metrics and data to inform leaders about human capital trends and areas of opportunity
• Ability to exercise effective judgment and sensitivity to changing needs and business situations.
• Dayforce experience will be considered as an asset
• High moral, ethical, and integrity standards, must be self-directed, demonstrate initiative, and work autonomously.

Working Conditions

While your position does not comprise While your position does not normally consist of front-line work, it is important for us to tell you that front-line staff are exposed to emotionally disturbing events, such as: medical distress, threatened and/or actual serious injury, violence, abuse, and death; where clients may be experiencing fear, terror, hopelessness, rage, self-harm and conflict.

Why the DI?

The DI aims to be an “Employer of Choice” and affords each employee an opportunity to help make a real difference in our community, and more importantly in the lives of those who rely on our services. We take great care in hiring the right people who fit, and who share our outlook on the value of people. We believe in living our values in every word we speak and, in every action, we take, and we want people who share this commitment.

Our Culture

Our values form the cornerstone of our culture:

RESPECT: Our actions honour the rights, differences, and dignity of others

COMMUNITY: Through collaborative partnerships, we work together as a team, building inclusive communities

KINDNESS: We accept each person’s uniqueness with compassion and empathy

WELLNESS: We promote, provide and support holistic wellbeing

ACCOUNTABILITY: We operate with transparency and integrity in both our relationships and our commitments.

What We Offer

Staff at the DI enjoy competitive compensation packages, including employer-paid benefits depending on role and employment type.

Some of the employer-paid group benefits include:

• Wellness days
• Employer Matching RRSP Program
• Extended Health & Dental coverage
• Vacation days
• Homewood EFAP
• Life Insurance and Accidental Death & Dismemberment (AD&D)
• Sick days

Employees will be enrolled in Long-Term Disability and Critical Illness insurance, paid for by the employee. This is mandatory and may not be opted out of.

Benefits are based on employment type and usually available the 1st of the month following your start date. If you are successful in obtaining employment with the DI, Human Resources will discuss your eligibility for benefits with you.

Alberta Living Wage Employer

The DI is an Alberta Living Wage Employer. This means we are committed to paying our employees a living wage that allows them to meet their basic needs and participate in their communities. A living wage is different from minimum wage in that minimum wage is mandatory and the same throughout the province while a living wage reflects what people need to cover the actual costs of living in their communities. Payment of a living wage is a voluntary commitment from employers to go beyond the minimum. Visit

The DI is an equal employment opportunity employer. We are committed to and support equal employment opportunity for all individuals without regard to race, religion, color, national or ethnic origin, gender, age, sexual orientation, gender identity, disability, or veteran status.

If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to [email protected]

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